Document Control/Project Admin

Mott MacDonald•Vancouver, BC

1d•CA$75,000 - CA$92,000•Hybrid

About The Position

Mott MacDonald is seeking a detail-oriented and proactive Document Controller/Project Admin to join our Vancouver office. This role is ideal for individuals passionate about document management and eager to grow within a dynamic project environment. The successful candidate will support the coordination, tracking, and quality assurance of project documentation, ensuring compliance with internal standards and client requirements.

Requirements

3–5 years of experience in a document control or administrative role.
Familiarity with document control principles, including version control and retrieval systems.
Strong organizational skills and a high degree of attention to detail.
Excellent verbal and written communication and interpersonal skills.
Proficiency in Microsoft Office (Outlook, Excel, Word and PowerPoint).
Ability to manage multiple tasks across various projects.

Nice To Haves

Diploma or degree in Business Administration, Information Management, or a related field (preferred).
InEight experience is considered an asset.
Knowledge and experience with SharePoint, Adobe Bluebeam and ProjectWise is an asset.

Responsibilities

Managing incoming and outgoing documentation, including tracking, distribution, and delivery.
Collaborate closely with project teams to coordinate and transmit deliverables to clients in a time-sensitive manner.
Ensuring compliance with contractual and quality assurance requirements for document control.
Troubleshoot and resolve document-related issues raised by project teams.
Supporting continuous improvement by identifying and implementing process enhancements.
Perform data file clean-up and organization primarily within SharePoint environments.
Set up and maintain SharePoint Document libraries, ensuring adherence to Program SharePoint compliance.
Provide team co-ordination and project management support, including meeting minutes and reporting.