Project Administrator

Klohn Crippen Berger•Calgary, AB

8h•Hybrid

About The Position

The Project Administrator plays an integral role in providing day‑to‑day project and office administrative support across the Energy, Mining, Infrastructure, Environmental (EMIE) group in our Calgary office. This position offers the opportunity to further develop administrative capabilities while contributing to teams engaged in a diverse range of engineering and environmental initiatives. It is a strong opportunity for individuals seeking to grow their skills within a professional, project‑driven environment.

Requirements

3 to 5 years of project administration experience in an engineering consulting or similar environment
Post-secondary education or an Administrative Diploma
Valid driver’s license
Exceptional organizational and time management abilities
Ability to multi-task and work in an environment with tight deadlines
Strong verbal and written communication skills
Flexibility and ability to take on and complete various tasks
Initiative, accountability, commitment, dependability and drive for achievement
Continuous-improvement mindset and ability to identify and implement process efficiencies
Team spirit, interpersonal skills and ability to build long-term, successful relationships with project teams and other members of the administrative support team
Above average skills in Microsoft Office Products including Word, Excel, Outlook and PowerPoint

Nice To Haves

Experience with SharePoint

Responsibilities

Assemble reports, letters, memos, and other project deliverables, applying writing and formatting skills to ensure documents meet quality, branding, and submission requirements
Contribute to marketing and business development initiatives by supporting the development and coordination of proposals and other client-facing materials
Support project financial administration, including accounts payable processing, expense tracking, and reconciliation
Coordinate meetings, travel and site access requirements for project teams
Respond to client requests and help tailor project materials to meet specific project requirements
Assist with onboarding new team members and managing close-out activities for exiting employees
Maintain equipment tracking logs and coordinate maintenance for equipment as required
Set up and maintain project filing systems, perform data entry, and maintain accurate client database records
Provide administrative support for mail and courier services, meeting room setup, and ordering and receiving office supplies
Support the timely and accurate completion of weekly timesheets
Work in a collaborative multidisciplinary team environment that fosters career development