Project Administrator

Layton Construction Company • Tallahassee, FL

2d

About The Position

The Project Administrator provides direct administrative support to all jobsite staff. This role requires intermediate computer skills, excellent organizational abilities, and knowledge of general office equipment. The ability to communicate effectively with diverse individuals and maintain good telephone etiquette is essential.

Requirements

• High School Diploma.
• General secretarial experience.
• Intermediate computer skills (Word and Excel).
• Excellent organizational skills.
• Working knowledge of general office equipment (fax machines, copiers, etc.).
• Ability to communicate with and work with all types of people.
• Good telephone etiquette.

Nice To Haves

• Some secretarial courses.
• Some general construction industry knowledge.

Responsibilities

• Preparation of subcontracts, purchase orders, and change orders.
• Review and approval of subcontractor certificates and insurance.
• Review and approval of subcontract security (bonds, letter of credit, etc.).
• Prepare and distribute bid packages on CM projects.
• Prepare and distribute addendums on CM projects.
• Prepare outgoing correspondence (type, fax and mail).
• Prepare owner pay applications.
• Prepare owner change orders.
• Prepare and distribute project directories.
• Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
• Various notary duties (pay requests, bids, etc.).
• Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
• Preparation of weekly packages to satellite (and job site) offices.
• Other miscellaneous duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED