Project Administrator

Clark Construction Group, LLC • Reno, NV

2d • Onsite

About The Position

The Project Administrator will be responsible for general office management, reviewing certified payrolls for subcontractors, assisting with trade/craft payroll processing, and supporting monthly pay applications. This role involves reviewing purchase orders and invoices, creating and maintaining reports, and managing document control through scanning and uploading. The administrator will also assist with minor purchasing tasks, including processing invoices and cost comparisons, tracking insurance certificates and equipment, and managing job site equipment and inventory. Additional duties include answering phones, maintaining and ordering office supplies, and performing other assigned tasks.

Requirements

• 1-3 years of administration/accounting experience
• Demonstrated experience in billing, document control, and purchasing
• Commitment to maintaining data accuracy and timeliness in processing and delivery.
• Attention to detail is a must
• Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately
• Proficient in Microsoft Office, specifically MS Excel and MS Word
• Able to work well with others, take direction, and work independently
• Applicants must be currently authorized to work in the US on a full-time basis in order to be considered.

Nice To Haves

• Experience working on large scale construction project in similar role a plus
• Bachelors from accredited undergraduate institution, preferred
• Bilingual Spanish a plus

Responsibilities

• General Office Management
• Review Certified Payrolls for subcontractors
• Assist with trade/craft payroll processing
• Assist with monthly pay application (Invoice to Owner, Subcontractor Payments, Waiver Tracking)
• Review Purchase Orders and Invoices
• Create, update, and maintain reports
• Document Control (Scanning/Uploading documents)
• Assist with minor purchasing (process invoices, cost comparisons)
• Insurance Certificate Tracking
• Equipment Tracking
• Job site Equipment and Inventory Control
• Answering phones
• Maintain and order office supplies
• Other duties as assigned

Benefits

• Clark promotes a drug-free workplace.
• Equal Opportunity Employer
• Clark is committed to working with and providing reasonable accommodations to individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level