Project Administrator

GZA GeoEnvironmental • Providence, RI

19d • Onsite

About The Position

GZA GeoEnvironmental, Inc. is hiring a Project Administrator for its Providence, Rhode Island office. The role supports Principals, Project Managers, and Technical Staff, with a significant focus on financial and administrative processes that support project execution and client service for major clients. The successful candidate will be comfortable in a fast-paced, in-office environment and demonstrate professionalism, cooperation, and strong interpersonal communication skills.

Requirements

• Bachelor’s degree or at least 3 years of financial administrative experience.
• Strong working knowledge of Microsoft Office Suite, particularly Word and Excel.
• Excellent verbal and written communication skills.
• Demonstrated initiative, follow-through, resourcefulness, efficiency, and attention to detail.
• Ability to work in a fast-paced environment with rapidly changing priorities.
• Willingness and ability to learn new software and applications as needed.

Nice To Haves

• Construction or consulting industry experience.
• Deltek experience.
• Understanding of engineering and construction principles, practices, procedures, means, and methods.

Responsibilities

• Support Principals and Project Managers with project-related financial, contracting, and administrative tasks, including proposal support, contract tracking, and monthly cost and schedule tracking.
• Schedule, prepare for, and participate in project meetings, including preparing agendas and meeting minutes as required.
• Work with Principals and Project Managers to maintain contract files and ensure fully executed agreements and Change Orders are received, filed, and provided to Corporate Finance and Risk Management.
• Maintain accurate and up-to-date client and vendor information in Deltek.
• Review Work in Process (WIP) accruals and Accounts Receivable (AR) activities, and assist Project Managers and Principals with timely billing and collections.
• Assist with subcontractor management, including preparing agreements, assigning purchase orders, and maintaining agreements in project control files.
• Manage project close-out activities, including archiving project-related documents upon completion of work.

Benefits

• Professional development and enrichment opportunities.
• Opportunity for company ownership.
• Company-subsidized medical, dental, and vision benefits.
• 401(k) retirement plan.
• Profit sharing.
• Performance bonuses.

What This Job Offers

• Job Type: Full-time