Project Administrator

Soluroc • Sudbury, ON

3d • Hybrid

About The Position

Soluroc is seeking a highly organized and detail-oriented Project Administrator to join our team in Sudbury. Reporting directly to the Project Manager, this role is responsible for supporting the successful coordination and administration of projects by ensuring schedules, documentation, communications, and reporting are maintained accurately and efficiently. The Project Administrator plays a key role in supporting daily project operations and acts as a central point of coordination between internal teams, vendors, and site personnel. This position is ideal for someone who thrives in a fast-paced environment and enjoys managing multiple priorities while maintaining a high level of accuracy and professionalism.

Requirements

• 2–4 years of administrative or project coordination experience, ideally within manufacturing, industrial, construction, or mining environments
• Strong organizational and multitasking abilities with exceptional attention to detail
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
• Ability to work independently while collaborating effectively within a team environment

Nice To Haves

• Postsecondary education in Business Administration, Project Management, Office Administration, or a related field is preferred
• Experience with ERP systems, project management software, or HRIS platforms is considered an asset

Responsibilities

• Support the Project Manager in coordinating project activities, schedules, and deliverables
• Maintain organized and accurate project files, documentation, trackers, and records
• Prepare and distribute meeting agendas, minutes, and action items
• Monitor project milestones, timelines, and deadlines to support on-time completion
• Assist with onboarding documentation, permits, and compliance-related paperwork
• Compile project reports, progress updates, and status summaries
• Maintain spreadsheets, budgets, purchase orders, and cost-tracking information
• Assist in preparing presentations, reports, and internal communications
• Ensure all project documentation is current, complete, and stored according to company standards
• Serve as a liaison between project teams, operations, vendors, and internal departments
• Coordinate meetings, site visits, and project-related logistics
• Respond to internal and external inquiries related to project administration
• Assist with purchase requisitions, vendor coordination, and delivery tracking
• Maintain records of project-related expenses and supporting documentation
• Support inventory and material tracking as required
• Ensure adherence to company policies, project procedures, and health & safety standards
• Identify opportunities to improve administrative processes and operational efficiency
• Support the implementation of new systems, tools, and reporting processes

Benefits

• Competitive compensation and benefits
• Opportunities for professional growth and career development
• A collaborative and supportive work environment
• Exposure to impactful projects and operational initiatives across the organization

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree