Project Administrator

Modern Niagara • Halifax, NS

4d

About The Position

The Project Administrator supports project operations and is the backbone of administrative coordination and information management. This role ensures that key information is properly maintained, distributed, and aligned with company standards, reducing the risk of errors, delays, or miscommunication. By supporting project managers, coordinating meetings, and assisting with financial and close-out processes, the Project Administrator enables teams to remain focused on delivery while ensuring that the operational and administrative foundation remains strong. The Project Administrator plays a key support role in the operations team by ensuring documentation, communication, and day-to-day administrative processes run smoothly. By maintaining accurate information, coordinating stakeholders, and supporting financial and project activities, this role helps keep projects organized, efficient, and on track for successful delivery.

Requirements

• 2 years administrative experience in a professional, fast-paced, and deadline-driven environment
• Proven ability to work independently with minimal supervision.
• Driven individual with the ability to be adaptable and pivot when required
• Strong organizational and prioritization skills, with the ability to manage multiple tasks and projects simultaneously.
• Excellent verbal, written, and active listening skills.
• Strong problem-solving, research, and decision-making abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and MS Teams; ability to quickly learn company-specific software.
• Effective interpersonal skills with the ability to build and maintain positive working relationships internally and externally.
• Flexible and adaptable, with the ability to adjust to changing priorities.

Nice To Haves

• Experience with project/construction management software.
• Exposure to project financial management.

Responsibilities

• Ensure all information within project documentation is correct, up-to-date, and accurate.
• Review and update documents and circulate them to necessary partners when required.
• Copy, scan, and store all documentation associated with assigned projects.
• Distribute project-related documentation to internal and external teams as required.
• Ensure all templates used with the department conform to the company standard.
• Maintain confidentiality around all sensitive information.
• Provide backup support and assistance to project coordinators when required.
• Managing the site office and meetings.
• Attend and participate in team meetings, taking meetings of minutes when required.
• Participate in operational meetings such as project delivery meetings, staff meetings, and reviews.
• Provide support and assistance with project invoicing when required.
• Assists in the collection of accounts receivable for projects & work orders as required.
• Prepares project close-out documentation including O&M manuals in both hard copy binders and electronic formats.
• Perform additional related duties as required under the direction of the hiring manager.

Benefits

• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
• An annual health spending account to support your overall wellness.
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up.
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed