Project Administrator

ECS Ltd•Cranberry Township, PA

26d

About The Position

The Project Administrator supports the Project Management team by completing assigned administrative and project tasks. The position’s level of responsibility may increase based on project needs and the administrator’s abilities. The Project Administrator is expected to work efficiently with supervision, develop awareness of responsibilities, priorities, and deadlines, and notify their supervisor when overloaded or when additional work is needed. The role calls for a positive customer- and employee-service attitude and an understanding of ECS Core Values. The Project Administrator handles project administration and documentation, coordinates resources and internal communications, supports project and contract management, and assists with budgets, invoices, and collections. The role also involves participating in project meetings and discussions with senior staff and clients, helping resolve administrative issues, communicating with clients and external team members, and supporting the development of junior staff. ECS is an employee-owned consulting firm founded in 1988 that provides geotechnical, construction materials, environmental, and building science and infrastructure consulting services. The company has more than 3,200 employees in 125 offices and testing facilities across the country.

Requirements

At least 2 years of related experience.
High school diploma or GED.
Valid driver’s license if driving for or on behalf of an ECS subsidiary.
Excellent oral and written communication skills.
Basic project management and contract administration skills.
Dependable, self-motivated, responsible, and detail-oriented.
Ability to multitask and meet deadlines.
Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
Ability to work effectively in teams with clients, peers, and subordinates, as well as independently.
Excellent interpersonal skills.
Basic decision-making skills.
Ability to work with a supervisor to understand work priorities and urgency.

Nice To Haves

Bachelor’s degree in Business or a related field is preferred.
U.S. military rank E-4 qualifies for the position.

Responsibilities

Manage project administrative tasks, including proposal and project registration, invoicing setup, and coordinating project resources.
Use ECS systems to coordinate project resources, manage project paperwork and documentation, and maintain project schedules and budgets.
Coordinate internal communications with staff members across projects as requested.
Mentor junior staff and support the overall development of the team.
Attend project meetings with senior staff and assist in resolving administrative problems.
Communicate consistently with clients and external team members.
Assist with managing project budgets, preparing invoices, and collection efforts.
Prioritize tasks to meet project deadlines and consult with a supervisor about daily priorities.
Assist with project and contract management.
Host or attend project discussions with clients and follow up on reports to determine whether there are questions.