Project Administrator

Discovery Land Company•Amenia, NY

1d•$80,000•Onsite

About The Position

Silo Ridge Field Club, part of the Discovery Land Company, is seeking a full-time, year-round Project Administrator to join the Construction & Development Department. This role will provide administrative and operational support for construction-related tasks, reporting to the Director of Construction. The Project Administrator will support the assigned Project Director and Project Manager, maintain office operations, and handle general clerical duties.

Requirements

High School diploma or equivalent.
Minimum 5 years of related work experience.
Competency with Microsoft Office Suite: Excel, Word, Project and Visio.
Ability to pay attention to detail and provide a high level of accuracy.
Ability to communicate effectively and professionally on multiple levels in written and verbal form.
Must be organized, self-motivated, multitasker, critical thinker and possess strong decision-making skills.
Experience working in an environment with rapidly shifting priorities, demands and timelines.
Able to work independently and as part of a team.
Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
Ability to work in a team environment.
Ability to stay calm and focused during the busiest of times.
Ability to read, write, speak, and understand English.
Ability to work a flexible schedule, including evenings, weekends, and holidays, and a shift greater than eight (8) hours in length.

Nice To Haves

Bachelor degree in related field preferred.
Additional languages preferred.

Responsibilities

Provide office administrative duties to Project Manager as necessary, including scanning, printing, filing, travel arrangements, running errands, and processing incoming and outgoing mail.
Keep the Project Manager informed by reviewing and analyzing reports or communications, summarizing information, and identifying trends.
Prepare and draft subcontractor contracts for Project Manager.
Communicate with vendors on procurement related matters.
Research materials based on Project Manager requests.
Write purchase orders for Project Manager.
Prepare invoices for Project Manager approval; stamps, codes, receive signatures, process and track through accounting.
Coordinate time card submission of line staff and field supervisors.
Clean work area and coordinate office housekeeping.
Perform other duties as assigned by management.
Pivot to new projects and work in a fast-paced environment.