Project Administrator

Jr. Davis Construction Company, Inc.•Kissimmee, FL

8d•Onsite

About The Position

This position is responsible for assisting the estimating department with preparing bids, obtaining pricing information, organizing project documentation, and supporting estimators throughout the bidding process. Works closely with estimators to research competitive pricing, coordinate with vendors and subcontractors, and verify insurance documentation to ensure vendors meet company requirements and can be utilized for projects.

Requirements

Strong organizational and time management skills.
Excellent attention to detail and accuracy.
Strong communication and interpersonal skills.
Ability to work effectively under deadlines in a fast-paced environment.
Knowledge of Microsoft Office Suite and spreadsheet software.
Ability to research and analyze vendor pricing information.
Basic understanding of vendor insurance requirements and documentation.
Ability to establish and maintain effective working relationships with vendors, subcontractors, and coworkers.
Demonstrate a safety-first attitude and adherence to company safety requirements and procedures.
Computer proficiency required.

Nice To Haves

Ability to read and understand construction plans, drawings, and specifications preferred.
Previous administrative, estimating, construction office, or vendor coordination experience preferred.
Experience reviewing insurance certificates and vendor compliance documentation preferred.
Construction industry experience preferred.
Valid driver’s license preferred.

Responsibilities

Assist estimators with preparing quotes, proposals, and bid packages for civil construction projects.
Research and obtain competitive pricing from subcontractors, suppliers, and vendors.
Organize subcontractor quotations and vendor information for bid review.
Review vendor and subcontractor insurance documentation to verify compliance with company requirements.
Confirm vendors meet insurance requirements before approval for project use.
Maintain and organize project files, bid documents, quotations, and estimating records.
Assist with quantity takeoffs and construction document review.
Research construction documents and specifications to obtain required project information.
Coordinate with vendors and subcontractors regarding pricing, documentation, and bid requirements.
Assist estimators with tracking bid deadlines and maintaining accurate records.
Work closely with the estimating team to support timely and accurate project bids.
Promote and enforce company safety policies and procedures so company safety objectives are achieved.