Project Administrator
About The Position
The Project Administrator provides office coordination and documentation support to ensure the efficient delivery of FB Timberline construction projects across the region. The role works closely with coordinators, field supervision, and internal teams to maintain accurate, organized, and compliant project records, including onboarding, subcontractor documentation, and payroll reporting. The Project Administrator serves as an administrative resource for field and office teams, ensuring safety records and payroll and quality documentation are maintained to company standards. The role requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment.
Requirements
- Administrative experience; experience in construction, utilities, industrial, or EPC environments is preferred.
- Proficiency in Microsoft Office Suite, Adobe Acrobat, and project platforms such as Viewpoint, Complyworks, and SharePoint.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Ability to maintain accurate records and handle confidential information.
- Understanding of construction workflows, project documentation, and administrative processes.
- Strong verbal and written communication skills.
- Ability to work independently and collaboratively within a team environment.
- Valid driver's license required.
- Successfully complete pre-employment drug and alcohol testing.
- Complete required safety training and certifications based on project needs.
Nice To Haves
- Diploma in Business Administration, Construction Administration, or a related field.
- Experience supporting project teams and managing construction documentation.
Responsibilities
- Maintain organized office space, correspondence, and documentation in accordance with company requirements.
- Track and maintain training, safety, quality, and inspection documentation.
- Maintain confidentiality and data integrity across project systems and document management platforms, including Viewpoint, Complyworks, and SharePoint.
- Support onboarding and credential verification for project personnel and subcontractors.
- Coordinate with payroll to review and finalize daily timesheets.
- Serve as a point of contact with field supervisors and internal departments to support timely payroll communication and information flow.
- Identify opportunities to improve administrative processes and project support activities.
- Provide general administrative support to ensure project requirements are met.
- Assist Project Managers and Coordinators with meeting scheduling, meeting minutes, action tracking, and follow-up items.
- Liaise with field teams and internal departments to support timely communication and information flow.
- Work safely and contribute to safety improvement initiatives.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
