Project Administrator (TCB - Behchoko)
About The Position
Tłı̨chǫ Community Builders (TCB) is seeking a highly organized and detail-oriented Project Administrator to join their team. This role provides administrative and project coordination support for multiple construction projects, managing documentation, schedules, reporting, financial tracking, and communication to ensure projects are completed safely, efficiently, on time, and within budget. The ideal candidate is proficient with Microsoft Excel, can manage multiple priorities, and effectively supports project managers, field staff, subcontractors, and clients. TCB is committed to developing Tłı̨chǫ talent and creating meaningful career opportunities within the Northwest Territories.
Requirements
- Grade 12 diploma.
- Minimum of two years of experience in project administration, preferably within the construction industry.
- Intermediate proficiency with Microsoft Excel.
- Experience coordinating multiple projects and competing priorities.
- Strong organizational, time management, and problem-solving skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively within a team environment.
- Valid Class 5 Driver's Licence.
Nice To Haves
- Post-secondary education in Business Administration, Office Administration, Construction Management, or a related field is considered an asset.
- Experience using Microsoft Project is considered an asset.
Responsibilities
- Create, track, and manage Requests for Information (RFIs) and distribute them to appropriate stakeholders.
- Maintain organized project files and documentation using SharePoint and other document management systems.
- Organize and maintain project photographs for reporting and recordkeeping.
- Track Daily Field Reports (DFRs) and prepare weekly progress summaries.
- Prepare and distribute weekly client updates, including progress reports and supporting documentation.
- Provide administrative support to ensure project milestones, deliverables, and timelines are achieved.
- Update and maintain multiple project schedules.
- Track labour, materials, shipping costs, and other project expenditures.
- Assist with purchase orders, accounts payable documentation, and cost tracking.
- Support the preparation and submission of Change Notices (CCNs).
- Coordinate material requests, quotations, and procurement activities.
- Develop and maintain Microsoft Excel spreadsheets and project tracking templates.
- Assist with project scheduling using Microsoft Project (training provided if required).
- Read and interpret construction drawings and specifications (training provided if required).
- Track shop drawings and coordinate reviews and distribution.
- Assist in preparing as-built drawings and Operations & Maintenance (O&M) manuals.
- Prepare meeting agendas and supporting documentation.
- Record and distribute meeting minutes.
- Track action items and follow up with project team members.
- Coordinate communication between project teams, clients, subcontractors, suppliers, and internal departments.
- Assist Project Managers and Estimators with project preparation and quantity takeoffs (training provided if required).
- Support subcontract preparation and project documentation.
- Travel to project sites as required to capture progress photos and provide project support.
- Perform other duties as assigned.
Benefits
- Comprehensive benefits package.
- Employer-matched pension plan.
- Opportunities for professional growth and career development.
- Supportive, collaborative, and inclusive workplace.
- Opportunity to contribute to projects that benefit Tłı̨chǫ communities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
