Project Administrator

Bodell Construction Company • Austin, TX

19d • $28 - $30

About The Position

The Project Administrator provides comprehensive administrative and clerical support to construction operations, project teams, and management. The role supports efficient project-office and corporate operations by coordinating documentation, maintaining records, assisting with onboarding, processing reports, managing communications, and helping project personnel with day-to-day administrative needs. The ideal candidate is organized, detail-oriented, professional, and able to manage multiple priorities in a fast-paced construction environment.

The position supports project managers, superintendents, department leaders, and corporate staff; prepares correspondence, reports, presentations, and meeting minutes; handles incoming calls, emails, and visitor inquiries; and maintains electronic and physical filing systems. Project-related duties include assisting with contracts, subcontracts, purchase orders, and change orders; tracking and distributing documents; maintaining directories, contact lists, and document logs; supporting mobilization and closeout; and coordinating document distribution among project teams, subcontractors, vendors, and clients.

The Project Administrator also assists with employee onboarding and orientation, maintains personnel records, supports timekeeping and payroll processes, and coordinates training, certification, and compliance records while preserving confidentiality. The role maintains project and employee records in accordance with company policies, assists with safety documentation, supports audits and inspections, and generates reports using company systems and software.

The work takes place in an office and construction project-site environment, with changing priorities and deadlines and frequent interaction with field personnel, subcontractors, clients, and corporate staff. Bodell describes a culture centered on safety, integrity, accountability, inclusion, teamwork, and responsible management of risk, safety, and environmental considerations. The company also describes employee well-being services and benefits, Aecon University, tuition reimbursement, and Leadership Programs.

Requirements

• High school diploma or GED required.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of professionalism and confidentiality.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Customer-service orientation and strong interpersonal skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to learn company-specific software platforms and reporting tools.

Nice To Haves

• Two or more years of administrative experience preferred.
• Experience in construction, industrial, engineering, mining, energy, or another project-based industry preferred.
• Experience supporting multiple managers or project teams preferred.
• Experience with document management systems preferred.
• Experience with ERP, payroll, HRIS, or project management systems is a plus.

Responsibilities

• Provide administrative support to project managers, superintendents, department leaders, and corporate staff.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain organized electronic and physical filing systems.
• Assist with project documentation, including contracts, subcontracts, purchase orders, and change orders.
• Track receipt and distribution of project documents.
• Maintain project directories, contact lists, and document logs.
• Support project mobilization and closeout activities.
• Coordinate document distribution among project teams, subcontractors, vendors, and clients.
• Assist with employee onboarding and orientation activities.
• Maintain employee records and personnel documentation.
• Support timekeeping and payroll processes by collecting and reviewing required information.
• Coordinate training records, certifications, and compliance documentation.
• Protect the confidentiality of company and employee information.
• Maintain project and employee records in accordance with company policies.
• Assist with safety documentation and recordkeeping.
• Support audits, inspections, and compliance reporting requirements.
• Generate reports using company systems and software.

Benefits

• Employee and family services and benefits supporting mental, emotional, and physical well-being.
• Aecon University.
• Tuition reimbursement.
• Leadership Programs.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED