Project Administrator

Walker Warner•San Francisco, CA

2d•$40 - $45•Hybrid

About The Position

The Project Administrator will provide key support to architectural Project Teams and the Architectural Operations Department allowing projects to be coordinated in a more efficient and effective manner. This is a unique opportunity to partner closely with Project Teams and other internal departments who are passionate about the work they do and the clients and staff they support. The Project Administrator will also be responsible for leading and developing special projects, processes, and systems in conjunction with architectural staff and will excel in this role with passion and preference to stay curious and continue to learn and grow.

Requirements

3 or more years of related professional experience in an office environment working with and as part of a team, preferably in a professional services organization
Associates or Bachelor's degree in Architecture, Design or similar field preferred or equivalent working experience
Prior experience working with an architecture, engineering or construction firm desirable
General proficiency with technology, Microsoft Office and Google Workspace apps; MacOS
Extremely detail-oriented with the ability to produce accurate, succinct and complete work on time
Proactive and able to work independently with good judgment and minimal direction
Adaptable and resourceful in handling shifting priorities and tight deadlines while maintaining a friendly, positive and helpful attitude
Excellent verbal, written and graphic communication skills
Ability to maintain strict confidence and discretion of sensitive information

Responsibilities

Schedule and attend project team meetings; prepare and distribute agendas and meeting notes; track and ensure closure of key action items
Assist project teams with document management and distribution of project deliverables
Prepare, review and track fees and billings for the project team and its consultants
Act as a liaison between Project Teams and the Accounting Department by drafting, preparing, and issuing project-related accounting report and other items as needed
Provide construction administration support; maintain RFI and submittal logs; upload, caption and organize site photos
Manage project calendar
Coordinate acquisition and organization of project samples and drawing sets
Communicate and coordinate with project team members, consultants, and contractors as required to establish critical project details and meet deadlines
Maintain and update project and firm data; assist in general project knowledge management and information sharing using the firm’s intranet and other resources
Ability to travel to local job sites during Construction. Exercise attention to detail to execute project punch lists.
Act as a champion for office standards with regular participation in the Architectural Operations Department
Willingness to engage in meaningful work that helps the firm achieve its Vision and Strategic plan
Share experiences (lessons learned) and unique insight as applicable to increase the Firm’s common knowledge
Other duties as assigned and required of the project and or firm