Project Administrator- Core

Trane Technologies • Louisville, KY

6d • Hybrid

About The Position

Trane Technologies is hiring a Project Administrator for its Equipment group, with the role based in either Louisville, Kentucky, or Cincinnati, Ohio. Under direct supervision, this position supports projects through routine documentation, materials coordination, job costing, status monitoring, invoicing, and administrative closeout. The Project Administrator works closely with Project Managers, Account Managers, and other assigned project staff to help ensure projects are completed on time.

The position supports the equipment fulfillment process, including ordering project bills of material, obtaining materials information and estimated ship dates, updating schedules, and helping communicate estimated ship dates to customers. It also supports processing service claims, sales allowances, retrofit and labor warranty documents, and project closeout documentation.

The work arrangement is onsite Monday through Thursday. On Fridays, employees may choose their work location while balancing business needs. Overtime or weekend work may be required.

Requirements

• High school diploma or GED and up to two years of related experience and/or training, or an equivalent combination of education and experience.
• Strong communication skills.
• A proactive approach and willingness to work independently as well as part of a team.
• Ability to multitask and work well on a team.
• Proven experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
• Flexibility to work overtime and weekends as required.

Nice To Haves

• Familiarity with the operation of HVAC systems.

Responsibilities

• Perform general administrative functions in support of the equipment fulfillment process.
• Assist with ordering all bills of material associated with projects.
• Obtain bills of material and estimated ship dates, and update appropriate schedules.
• Assist with updating customers on estimated ship dates.
• Process documents for service claims, sales allowances, retrofits, and labor warranties.
• Assist with processing project closeout documentation.
• Work closely with Project Managers, Account Managers, and assigned project staff to support timely project completion.

Benefits

• Health insurance for employees and their families, beginning on day one.
• Holistic wellness programs with incentives.
• Fertility coverage and adoption/surrogacy assistance.
• Up to 15 vacation days, paid holidays, sick leave, and additional options supporting volunteer and parental leave.
• 401(k) match.
• Educational and training opportunities through company programs.
• Tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED