Project Administrator

Arcadis • Virginia Beach, VA

25d

About The Position

Arcadis is seeking a Project Administrator to join its Resilience Water team in Virginia Beach, Virginia. The role supports Project Managers and project teams with strategic planning, design, and implementation. The Project Administrator helps coordinate project members, monitor and report on project financials, and maintain project plans.

The position supports control and communication of project budgets, scope, schedules, progress, and risks. It also contributes to project delivery, billing and invoicing, resource planning, project documentation, and continual improvement of project processes.

Requirements

• At least 5 years of relevant work experience.
• Bachelor’s degree.
• Strong proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Analytical and problem-solving skills, attention to detail, and ability to manage project data and documentation.
• Working knowledge of project management principles and techniques.
• Ability to prioritize competing responsibilities, manage multiple deadlines, work independently, and deliver work according to established schedules.

Nice To Haves

• Experience using Oracle.
• Experience using business reporting tools such as Power BI.

Responsibilities

• Support Project Managers in controlling and communicating project budgets, scope, schedules, progress, and risks.
• Review project health monthly and ensure Monthly Project Review meetings are held.
• Review project repositories and ensure documentation is up to date.
• Provide project management tools and business process onboarding.
• Participate in project activities and review essential project documentation to support effective project management, including risk, schedule, cost, and change management and issue resolution.
• Support operational excellence and alignment with Arcadis Way delivery processes and project execution.
• Assist with project billing and invoicing to ensure accuracy, timeliness, and alignment with project budgets.
• Support Project Managers in resolving billing issues and monitoring accounts receivable.
• Assist Project Managers with resource forecasting, resource leveling, and workload planning.
• Collect and analyze lessons learned and feedback, and update processes and templates as needed.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Employee Assistance Program (EAP)
• 401(k)
• Short-term disability insurance
• Long-term disability insurance
• AD&D insurance
• Life insurance
• Paid parental leave
• Reward and recognition program
• Optional wellbeing benefits
• Adoption assistance
• Tuition reimbursement
• Nine paid holidays
• 15 days of PTO accrued per year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level