Project Administrator

Bodell Construction Company • Austin, TX

18d

About The Position

The Project Administrator provides comprehensive administrative and clerical support to construction operations, project teams, and management. The role helps ensure efficient operation of project offices and corporate functions by coordinating documentation, maintaining records, supporting onboarding, processing reports, managing communications, and assisting project personnel with day-to-day administrative needs. The ideal candidate is highly organized, detail-oriented, professional, and able to manage multiple priorities in a fast-paced construction environment.

The position works in office and construction project site environments and involves frequent interaction with field personnel, subcontractors, clients, and corporate staff. Duties include administrative support, project documentation and coordination, workforce and HR support, and compliance and reporting.

Requirements

• High school diploma or GED required.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Professionalism and confidentiality.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Customer-service orientation and strong interpersonal skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to learn company-specific software platforms and reporting tools.

Nice To Haves

• At least 2 years of administrative experience preferred.
• Experience in construction, industrial, engineering, mining, energy, or another project-based industry preferred.
• Experience supporting multiple managers or project teams preferred.
• Experience with document management systems preferred.
• Experience with ERP, payroll, HRIS, or project management systems is a plus.

Responsibilities

• Provide administrative support to project managers, superintendents, department leaders, and corporate staff.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain organized electronic and physical filing systems.
• Assist with project documentation, including contracts, subcontracts, purchase orders, and change orders.
• Track receipt and distribution of project documents; maintain project directories, contact lists, and document logs.
• Support project mobilization and closeout activities.
• Coordinate document distribution between project teams, subcontractors, vendors, and clients.
• Assist with employee onboarding and orientation activities.
• Maintain employee records and personnel documentation.
• Support timekeeping and payroll processes by collecting and reviewing required information.
• Coordinate training records, certifications, and compliance documentation.
• Maintain confidentiality of company and employee information.
• Maintain project and employee records in accordance with company policies.
• Assist with safety documentation and recordkeeping.
• Support audits, inspections, and compliance reporting requirements.
• Generate reports using company systems and software.

Benefits

• Services and benefits to support employee and family mental, emotional, and physical well-being.
• Career development through Aecon University and Leadership Programs.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED