Project Administrator (Contract)

Aecon • Taylor, TX

8d • Onsite

About The Position

Aecon Industrial Construction Corp leads the way in industrial construction and water infrastructure, providing clients in Canada and the U.S. with vertically integrated solutions and exceptional execution. Aecon & Allegiant are currently seeking Project Administrator candidates to support our team on the Samsung Semiconductor Facility in Taylor, Texas - one of the most advanced and high profile construction projects in the United States. We are interested in candidates with strong technical skills, data management abilities, and engineering or construction experience. The Project Administrator supports the team by providing day-to-day administrative and financial coordination to ensure smooth project execution. This role supports site operations through invoicing, billing assistance, record keeping, and compliance with organizational and project requirements in a fast-paced construction environment. Please note: this role is intended to be a 12-month contract position with the possibility for extension.

Requirements

• Ability to work independently in a fast-paced, deadline-oriented environment.
• Proficiency in Excel and MS Office Suite.
• High level of integrity, confidentiality and accountability.
• Ability to do detailed work with accuracy.
• Excellent verbal, written and interpersonal communication skills.
• Excellent customer service skills.
• Strong planning, organizational and task-monitoring skills.

Nice To Haves

• Exposure to construction project management & scheduling tools is an asset.
• Ability to speak Spanish is an asset.

Responsibilities

• Process, track, and distribute invoices for approval.
• Create and process purchase requisitions.
• Receive and process packing slips for materials.
• Process and track accounts payable invoices.
• Establishes accounts with local suppliers for miscellaneous items for the site.
• Coordinate site access, office supplies and general site logistics.
• Assists with the creation and submission of project billings, including backup documentation and submission support.
• Maintains an organized filing system on site.
• Learn, interpret, and applies organizational policies, rules, and regulations.
• Assist with continuous improvement of administrative processes and systems.
• Maintain labour force tracking, including headcount and trade breakdowns, board allowance and vehicle allowance.
• Track apprentice hours and work classifications to support apprenticeship program requirements.
• Support onboarding and offboarding of site personnel.
• Accurate daily entry of hourly workforce timecards (repetitive movement data entry).
• Provide day to day administrative support to the Project Director, Project Managers, and site leadership team.
• Able to perform in a fast-paced environment.
• Prolonged sedentary positioning.
• On site work will be required.

Benefits

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• A leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed