Project Administrator

Talent Acquisition Team • Toronto, ON

11d • Hybrid

About The Position

About LRI Engineering
Established in 1986, LRI Engineering is a Canadian engineering firm specializing in Fire Protection Engineering, Building and Fire Code Consulting, and Fire Safety & Emergency Planning Services. As part of CEP Forensic Inc., LRI Engineering is committed to delivering innovative solutions to meet the unique needs of our clients. Learn more about us at www.lrifire.com and www.cep-experts.ca.
We are seeking an experienced Project Administrator to join our growing team in Toronto. This role is integral to supporting our consulting teams by managing project lifecycles, improving administrative systems, and ensuring client deliverables meet the highest standards of quality and timeliness. The ideal candidate brings a proactive mindset, strong organizational leadership, and the ability to work collaboratively in a fast-paced, technical environment.

Requirements

• A College Diploma in Business Administration or a related field is required.
• 3-5 years of experience in project administration.
• Advanced proficiency with Office 365, Salesforce, and PC environments.
• Proven experience managing complex project workflows, supporting proposals and improving administrative processes across multiple teams.
• Strong ability to create, edit, and modify documents, reports, presentations, and training materials.
• Exceptional problem-solving abilities with a keen attention to detail and strong critical thinking skills to navigate technical and procedural challenges.
• Ability to anticipate project needs and proactively identify risks.
• Strong interpersonal skills, able to build positive and collaborative relationships with individuals across the organization.
• Excellent written communication skills, with the ability to clearly articulate ideas and information.
• Ability to manage multiple tasks efficiently and adapt to evolving project demands.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

Nice To Haves

• PMP or CAPM certification is considered an asset.

Responsibilities

• Proactively coordinate cross-functional project activities, ensuring alignment between technical staff, clients and business goals.
• Set up projects by preparing price quotes, service details, and proposals in Salesforce.
• Communicate effectively with clients and team members to gather and manage information, track progress, and address project needs.
• Maintain accurate and up-to-date client information in Salesforce.
• Track and report project milestones, including activation, updates, and closure.
• Review and format documents for accuracy, consistency, and professionalism before client delivery.
• Serve as a strategic partner to project leaders, ensuring that documentation, scheduling, and communications support timely, high-quality project execution.
• Oversee project workflows from start to finish, ensuring deliverables are accurate and professionally presented.
• Act as a liaison between clients and internal teams, clarifying requirements and aligning expectations.
• Monitor project timelines, following up with clients and colleagues to ensure timely and accurate deliverables.
• Identify opportunities for process improvement and recommend adjustments to enhance efficiency.
• Lead continuous improvement initiatives in project administration processes, including the development of templates, workflows, and documentation standards.
• Mentor junior team members in project administration best practices and tools.

Benefits

• A Competitive compensation ($60,000 - $75,000)
• Participation in performance bonus plan.
• A comprehensive health insurance plan including physical and mental well-being, dental & vision care, Family & Employee Assistance Plan and Virtual Healthcare.
• Fitness and home office equipment allowance
• Opportunities for professional growth
• Generous paid time off on top of annual vacation
• A fun and supportive work environment
• Opportunity to work with some seriously awesome people

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree