Project Administrator

Dynamic Group•Corpus Christi, TX

39d

About The Position

The Project Administrator provides administrative, coordination, documentation, reporting, and project support for large construction projects. This role works closely with Project Management, Field Leadership, employees, subcontractors, vendors, HR, Procurement, Safety, Quality, and other corporate teams. The primary objective is to keep project information, documentation, commitments, personnel administration, equipment, subcontractor records, and reporting organized, accurate, current, traceable, and communicated.

Requirements

Organized, detail-oriented
Ability to manage construction permit applications from initial submission through approval and closeout.
Works with project managers, contractors, engineers, and local building departments.
Provides administrative, coordination, documentation, reporting, and project support for large construction projects.
Works closely with Project Management, Field Leadership, employees, subcontractors, vendors, HR, Procurement, Safety, Quality, and other corporate teams.
Maintains project trackers, milestones, action items, commitments, schedules, and status reports.
Identifies overdue items and escalates concerns.
Maintains project files, drawings, RFIs, submittmits, correspondence, contracts, changes, and closeout documentation.
Ensures records are organized and accessible.
Tracks company, rental, leased, and subcontractor equipment, including assignments, locations, utilization, inspections, repairs, and demobilization.
Maintains subcontractor records, onboarding documentation, insurance, licenses, certifications, contractual deliverables, and closeout requirements.
Prepares and distributes weekly/monthly reports covering project progress, manpower, equipment, subcontractors, RFIs, procurement, changes, issues, and closeout.
Maintains change logs and supporting documentation for RFIs, field directives, owner requests, design changes, and subcontractor notices.
Tracks material submittals, approvals, fabrication, shipping, delivery, and required-on-site dates.
Escalates potential delays.
Maintains employee rosters, assignments, onboarding/offboarding, certifications, training, site access, and timekeeping records.
Coordinates discrepancies with HR and Payroll.
Coordinates meetings, agendas, minutes, action items, correspondence, distribution lists, and project communications.
Maintains permits, certifications, project records, risk/issue logs, and required documentation.
Supports audits and compliance activities.
Sets up project tracking systems, document control, personnel and equipment processes, and coordinates final closeout and turnover documentation.
Works closely with Project Managers, Superintendents/Field Leadership, Field Employees, HR, Payroll, Project Accountants, Subcontractors, Legal, Procurement, Safety, and Quality.
Provides administrative and project coordination support.
Does not perform accounting, bookkeeping, cost accounting, invoice processing, financial statement preparation, legal advice, or independent interpretation of contracts.
Keeps project information, documentation, commitments, personnel administration, equipment, subcontractor records, and reporting organized, accurate, current, traceable, and communicated.

Responsibilities

Maintain project trackers, milestones, action items, commitments, schedules, and status reports. Identify overdue items and escalate concerns.
Maintain project files, drawings, RFIs, submittals, correspondence, contracts, changes, and closeout documentation. Ensure records are organized and accessible.
Track company, rental, leased, and subcontractor equipment, including assignments, locations, utilization, inspections, repairs, and demobilization.
Maintain subcontractor records, onboarding documentation, insurance, licenses, certifications, contractual deliverables, and closeout requirements.
Prepare and distribute weekly/monthly reports covering project progress, manpower, equipment, subcontractors, RFIs, procurement, changes, issues, and closeout.
Maintain change logs and supporting documentation for RFIs, field directives, owner requests, design changes, and subcontractor notices.
Track material submittmits, approvals, fabrication, shipping, delivery, and required-on-site dates. Escalate potential delays.
Maintain employee rosters, assignments, onboarding/offboarding, certifications, training, site access, and timekeeping records. Coordinate discrepancies with HR and Payroll.
Coordinate meetings, agendas, minutes, action items, correspondence, distribution lists, and project communications.
Maintain permits, certifications, project records, risk/issue logs, and required documentation. Support audits and compliance activities.
Set up project tracking systems, document control, personnel and equipment processes, and coordinate final closeout and turnover documentation.