Project Administrator
ENFRA LLC•Indiantown, FL
•$21 - $28
About The Position
The Project Administrator I provides day-to-day operational support to project staff on projects up to $5 million with 50–100 onsite employees. The role supports project administration, employee timekeeping, onboarding, document management, billing, compliance requirements, permits, and coordination with field personnel and other project stakeholders. Travel to job sites or office locations is expected to be 0–5% of the time.
Requirements
- High school diploma or GED equivalent.
- At least 3 years of administrative experience.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Effective verbal and written communication skills.
- Detail-oriented and willing to handle various ongoing projects in a fast-paced environment.
- Familiarity with the industry and the Company’s competitors.
- Ability to multitask and perform duties outside the scope of work when necessary.
Nice To Haves
- Construction administrator experience.
- College-level coursework and/or two years of experience in construction management.
- Construction billing experience; AIA billing/Textura experience is ideal.
- Experience with Oracle/JD Edwards.
- Experience with Procure and/or Tri Build.
Responsibilities
- Ensure employee time is tracked accurately each week, resolve timesheet discrepancies with required approvals, and submit timesheets promptly to the Payroll processor.
- Maintain and procure office supplies with Management approval.
- Assist with new-hire onboarding and processing IT hardware and permissions requests.
- Maintain electronic project files.
- Assist the team with invoice coding and approvals when requested.
- Request and track subcontractor insurance certificates.
- Prepare and submit client billings and lien releases.
- Obtain and submit client-specific contractual requirements, such as licenses, certificates of insurance, emergency phone lists, safety programs, drug awareness programs, and SDS sheets.
- Assist the project team with permit applications and inspection scheduling, when applicable.
- Compile submittal and O&M/start-up books as requested by Project Managers.
- Review and distribute documents and correspondence to field personnel and other key parties.
- Communicate relevant project information accurately and effectively to the project team.
- Reconcile tool and rental equipment lists, when applicable.
- Manage the parking pass process, when applicable.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
