Project Administrator/Office Support – Bilingual

CROWN CAPITAL MGMT•Temple Terrace, FL

1d•Onsite

About The Position

Crown Roofing & Waterproofing is hiring a bilingual Project Administrator to support its Tampa roofing operations. This in-office role provides administrative and project coordination support to project managers, field operations, HR, management, and other departments. The position suits an organized, detail-oriented multitasker who can manage competing priorities in a fast-paced construction environment. Fluency in English and Spanish is required, including speaking, reading, and writing in both languages.

Requirements

Bilingual English/Spanish fluency is required, including speaking, reading, and writing in both languages.
High school diploma or GED required.
Proficiency in Microsoft Office, particularly Excel and Word.
Strong organizational skills and exceptional attention to detail.
Ability to multitask, prioritize deadlines, and work independently.
Excellent communication, customer service, and problem-solving skills.
Professional demeanor and ability to work effectively with office and field personnel.
Flexibility to respond to occasional after-hours project or warranty needs.

Nice To Haves

Additional education.
Previous administrative or project coordination experience.
Construction or roofing industry experience.

Responsibilities

Provide daily administrative support to project managers and field operations.
Maintain project documentation, contracts, permits, schedules, and reports.
Assist with project setup, job costing, budgets, and scheduling.
Coordinate materials, labor dispatch, inspections, and project timelines.
Communicate with vendors, subcontractors, customers, and internal departments.
Track purchase orders, invoices, and project expenses.
Review and verify employment applications for accuracy and completeness.
Assist HR with basic employee paperwork and administrative follow-up.
Review, verify, and track purchase orders and supporting documentation.
Perform general office duties, including data entry, filing, document management, and recordkeeping.
Assist with scheduling, phone calls, and other administrative needs.
Assist with obtaining and tracking construction permits and inspections.
Maintain accurate project and compliance records.
Respond to customer inquiries and coordinate scheduling requests.
Provide administrative support to management and other departments as needed.