Project Administrator III

Innova Solutions•Atlanta, GA

10d•Onsite

About The Position

Innova Solutions has a client that is immediately hiring for a Project Administrator III. This is a full-time, contract position for 12 months, located in Atlanta, GA. As a Project Administrator III, you will be responsible for advanced operational, project coordination, and administrative support for the HRIX Project Process & Quality (PPQ) team. Your role will ensure the smooth execution of project intake, tooling, facilities coordination, vendor management, and day-to-day team operations. You will also be responsible for Smartsheet Project & Workflow Management, managing daily project intake requests, ensuring timely routing and processing, creating and sending meeting invitations, scheduling project-related sessions, and setting up Smartsheet workspaces for newly approved projects. Additionally, you will conduct dashboard validation checks, including Spacing alignment, Formula and calculation accuracy, Number validation, and General quality checks. You will also handle Event & Conference Room Coordination, managing the intake, processing, and scheduling of event and conference room requests, coordinating bookings for internal conference rooms and external venues, and supporting event setup needs like room layout assistance and catering coordination. Facilities Management Support includes submitting, tracking, and following up on facilities-related requests, supporting new user equipment requests (managing submissions and tracking), and handling door/lock replacements, desk reconfigurations, office moves, or workstation changes. Inventory & Vendor Relationship Management involves managing ordering and coordinating with vendors for timely product delivery and resolving service or invoice issues.

Requirements

Strong proficiency with Smartsheet or similar project management/workflow tools.
Exceptional attention to detail, particularly when validating data and dashboards.
Experience with vendor relationships, purchasing, and basic invoice processing.
Familiarity with facilities ticketing systems (or similar request-tracking tools).
Must be able to be engaged on a W-2 basis.

Nice To Haves

Experience supporting project managers or project teams.
Background in operations, administrative support, or workplace coordination.

Responsibilities

Manage daily project intake requests and ensure timely routing/processing.
Create and send meeting invitations and schedule project-related sessions.
Set up Smartsheet workspaces for newly approved projects.
Conduct dashboard validation checks, including Spacing alignment, Formula and calculation accuracy, Number validation, General quality checks.
Manage the intake, processing, and scheduling of event and conference room requests.
Coordinate bookings for internal conference rooms and external venues as required.
Support event setup needs, which may include room layout assistance and/or catering coordination.
Submit, track, and follow up on all facilities-related requests.
Support new user equipment requests (IT handles setup; this role manages submissions and tracking).
Responsible for door/lock replacements, Desk reconfigurations, Office moves or workstation changes.
Manage ordering, Coordinate with vendors to ensure timely product delivery and resolve service or invoice issues.