Project Administrator III

ENFRA LLC•Indiantown, FL

3d•$28 - $37

About The Position

The Project Administrator III supports project staff by assisting with the day-to-day operations of project teams working on projects valued at $10M–$30M with 50–200 onsite employees. The role provides administrative and coordination support across payroll, onboarding, project documentation, billing, procurement, permits, and communication with field personnel and other key parties.

Requirements

High school diploma or GED equivalent.
At least 3 years of administrative experience.
GMP billing experience.
Proficiency in Microsoft Word, Excel, and Outlook.
Ability to multitask and strong organizational, communication, and interpersonal skills.
Effective verbal and written communication skills.
Attention to detail and willingness to manage various ongoing projects in a fast-paced environment.
Knowledge of the industry and the Company’s competitors.

Nice To Haves

Construction administrator experience.
College-level coursework and/or two years of experience in construction management.
Construction billing experience, with AIA billing/Textura considered ideal.

Responsibilities

Ensure accurate weekly employee time tracking, obtain supervisor approval or other documentation for timesheet discrepancies, and submit timesheets to the Payroll processor on time.
Maintain and procure office supplies with manager approval.
Assist with new-hire onboarding and process IT hardware and permissions requests as necessary.
Maintain electronic project files.
Assist with invoice coding and approvals as requested.
Request and track subcontracts, change orders, purchase orders, and subcontractor insurance certificates.
Prepare and submit client billings and lien releases.
Gather and submit client-specific contractual requirements, such as licenses, certificates of insurance, emergency contact lists, safety programs, drug awareness programs, and SDS sheets for the jobsite.
Assist the project team with permit applications and inspection scheduling, if applicable.
Assist with developing project documentation, including daily reports, four-week look-aheads, and labor forecasts.
Compile submittal, specification, and O&M/start-up books as requested by project managers.
Review and distribute documents and correspondence to field personnel and other key parties as needed.
Communicate relevant project information accurately and effectively to the project team.
Reconcile tool and rental equipment lists, if applicable.
Manage the parking pass process, if applicable.
Perform other administrative functions as requested.