II - AMCC

Ahtna•Greenacres, FL

4d•Hybrid

About The Position

Provide project and administrative support to the site management team by planning, coordinating, scheduling, and cost accounting of construction and environmental remediation contracts. Ensure that the goals/objectives of the project are accomplished within a prescribed time frame and budgetary parameters. Perform clerical and administrative support services manage the flow of paperwork and electronic correspondence, track and administer field changes, and interact with subcontractors and consultants.

Requirements

Level I: Three (3) to Five (5) years of relevant working experience
High School Diploma or equivalent
Proficient computer skills, particularly Microsoft word, excel, and outlook
Current driver’s license with clean driving record, ability to be covered by company insurance
Level II: Five (5) to Seven (7) years of relevant working experience
Level III: Seven (7) or more years of relevant working experience
Associate degree in Business administration, accounting, or a related field (for Level III)
Experience may be substituted for education on a 1:1 basis (for Level III)
Experience with Federal contracting (for Level III)

Nice To Haves

Associates degree in Business Administration, Accounting, or a related field
Experience with computerized accounting software i.e., Deltek/Costpoint
Knowledge and experience with Alaska Native cultures
Shareholder Preference: Pursuant to applicable law, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment

Responsibilities

Compose and/or edit letters, memos, reports, procedures, etc., as required by the Project Manager/Project Staff for signature/approval.
Act as a liaison between the Project Manager/Project Staff and others, such as other departments, external contacts, clients, etc.
May be required to arrange meetings, clarify and resolve problems, coordinate work, and maintain working relationships.
Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, operating budgets, etc.) per supervisor's authorization.
Assist the Project Manager/Project Staff in planning the work schedule and arranging for the assignment of project personnel and equipment as needed to ensure the project progresses on schedule and within the prescribed budget.
Assist in preparing control documents for use in reconciling one or more of the following: payroll, payables, and/or receivable transactions.
Process vendor/subcontractor invoices for payment by making comparisons to purchasing orders/subcontracts, and material receiving reports to verify quantities, prices, payment terms, and freight charges within procurement guidelines.
Code purchase orders, subcontractor invoices, vendor invoices, and expenditures for input into the cost collection system.
Perform project-related research, development, and/or interpretation of data.
Provide client assistance to Program Managers; manage scope, schedule, and budget on small-sized projects.
Maintain 1-2 areas of technical expertise.
Technical project execution and document preparation, peer review project documents.
Assist with small-sized task orders and project proposals.
Conduct quality control activities and implement corrective measures on any deficient work elements.
Support cost estimating and bid preparations efforts of active proposals.
Technical mentoring.
Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
Perform any other duties as assigned by management.