Coordinator I PBP Project Administrator

Presbyterian Church USA•Louisville, KY

5d•Hybrid

About The Position

This individual-contributor position coordinates people, processes, information, and resources to strengthen collaboration and advance the General Assembly’s shared mission through Presbyterian Life & Witness (PL&W) and the Presbyterian Church (U.S.A.). The role plans, develops, implements, and coordinates programmatic projects within a large program area or stand-alone programs, and may manage one or more smaller projects. It applies standard concepts and practices to identify issues and potential risks, interpret findings, and recommend or approve improvements. The position handles complex, non-routine programmatic duties in collaboration with other departments and functional areas, operates under general supervision, and requires moderate to high judgment, discretion, and independent decision-making. The Coordinator partners with the Senior Director to advance General Assembly priorities, supports cross-ministry initiatives and referrals, and coordinates shared operations and administrative processes. The role facilitates collaboration and communication across PBP ministry areas, supports ministry-led communication with committees and external partners, and helps improve workflows and adoption of shared systems and tools. It also convenes program administrator meetings and coordinates PBP-wide alignment for established grant, finance, purchasing, expense, and related administrative processes, providing temporary program-level administrative backup when needed. This is a full-time hybrid position in Louisville, Kentucky. It is largely sedentary, may involve occasional lifting up to 15 pounds and occasional overnight, out-of-town travel, and requires regular communication and computer use.

Requirements

Bachelor’s degree required.
Five to eight years of increasingly responsible related programmatic experience.
Project management experience.
Proficiency using Microsoft Suite, including Outlook, Word, Teams, PowerPoint, and Excel, and other appropriate software.
Proficiency with Zoom and Microsoft Teams, including videoconferencing setup, production skills, and etiquette.
Ability to coordinate complex cross-ministry initiatives involving multiple contributors, competing priorities, and evolving timelines.
Ability to coordinate shared administrative processes, documentation, logistics, and follow-up across ministry areas.
Ability to evaluate workflows, document practical improvements, and support implementation and adoption of shared systems and processes.
Ability to communicate verbally in person and through technology, use a computer for extended periods, and read and understand written materials.
Ability to see, hear, speak, type, write, walk, stand, bend, and lift; occasional lifting up to 15 pounds may be required.
Ability to communicate in a manner suitable to a church office environment.
May require occasional overnight, out-of-town travel.

Nice To Haves

Master’s degree preferred.
Related programmatic experience in a nonprofit or faith-based organization preferred.
Understanding and knowledge of the PC(USA) and its organizational structure.
Ability to speak one or more languages other than English.

Responsibilities

Partner with the Senior Director to advance General Assembly priorities and directives, anticipate ministry needs, maintain awareness of priorities, and support continuity and collaboration across ministry areas.
Coordinate cross-functional projects supporting General Assembly referrals, directives, and strategic initiatives, including planning, implementation, communication, and progress tracking.
Coordinate shared operational activities, administrative processes, and logistical support across ministry areas.
Develop, document, and help implement consistent workflows; maintain shared operational information, records, and process documentation.
Coordinate cross-ministry meeting, travel, purchasing, and event logistics, as applicable.
Convene and facilitate regular program administrator meetings to centralize information, support consistent communication, identify shared operational needs, and coordinate follow-up.
Coordinate PBP-wide alignment for established grant, finance, purchasing, expense, and related administrative processes, and provide temporary program-level administrative backup when needed.
Organize and share information, facilitate collaborative planning, and coordinate follow-up across PBP ministry areas.
Support ministry areas’ communication with relevant committees and external partners by preparing materials, coordinating information, and facilitating follow-up as needed.
Evaluate workflows and identify opportunities to streamline operations, improve communication, reduce duplication, and strengthen organizational effectiveness.
Assess and recommend uses of technology, communication tools, and process improvements; develop practical tools, templates, trackers, and documentation; and support implementation and adoption of shared systems and workflows.
Collaborate with program, administrative, and functional staff to develop, document, and improve consistent cross-ministry processes and procedures, including those related to grants, finance, and purchasing.