Coordinator I PBP Project Administrator

Presbyterian Church USA•Louisville, KY

4d•Hybrid

About The Position

The Coordinator I PBP Project Administrator coordinates people, processes, information, and resources to strengthen collaboration and advance the General Assembly’s shared mission through Presbyterian Life & Witness (PL&W) and the Presbyterian Church (U.S.A.). This individual-contributor position has responsibilities that evolve with program demands and may involve planning, developing, implementing, and coordinating projects within a large program area or stand-alone programs. The role may manage one or more smaller projects, performs complex and non-routine programmatic duties, and operates under general supervision with a moderate to high degree of judgment, discretion, and independent decision-making. Working with the Senior Director, the coordinator supports General Assembly priorities and directives, cross-ministry initiatives, shared operational processes, communication, and continuous improvement. The position coordinates collaboration across ministry areas and helps translate shared priorities into coordinated action and measurable outcomes. It also supports consistent workflows and shared administrative processes, including grants, finance, purchasing, and expenses, and may provide temporary backup for program-level administration. This is a full-time hybrid position in Louisville, Kentucky. The role is largely sedentary, may require occasional lifting up to 15 pounds, and may require occasional overnight, out-of-town travel.

Requirements

Bachelor’s degree required.
Five to eight years of increasingly responsible related programmatic experience.
Project management experience is essential.
Proficiency using Microsoft Suite, including Outlook, Word, Teams, PowerPoint, and Excel, and other appropriate software.
Proficiency with Zoom, Microsoft Teams, and videoconferencing production skills and etiquette, including setting up and producing effective videoconferences.
Ability to coordinate complex cross-ministry initiatives involving multiple contributors, competing priorities, and evolving timelines while maintaining momentum, accountability, and alignment.
Ability to build trust, facilitate shared understanding, and advance cross-functional work through collaboration, sound judgment, and follow-through rather than positional authority.
Ability to coordinate shared administrative processes, documentation, logistics, and follow-up, including grant, finance, purchasing, and expense processes.
Ability to evaluate workflows, develop and document practical improvements, assess collaboration tools, and support adoption of shared systems and processes.
Demonstrated commitment to advancing the Presbyterian Church (U.S.A.) mission by supporting General Assembly directives and strengthening coordination across ministry areas.
Ability to communicate verbally in person and through technology, use a computer for extended periods, read and understand written materials, and communicate appropriately in a church office environment.
Ability to see, hear, speak, type, write, walk, stand, bend, and lift.
Some positions may require PC(USA) membership or ordination as a ruling or teaching elder.

Nice To Haves

Master’s degree preferred.
Experience in a nonprofit or faith-based organization preferred.
Understanding and knowledge of PC(USA) and its organizational structure.
Ability to speak one or more languages other than English.

Responsibilities

Partner with the Senior Director to advance General Assembly priorities and directives by fostering collaboration, facilitating communication, supporting continuity, anticipating needs, and strengthening relationships across ministry areas.
Coordinate cross-functional projects supporting General Assembly referrals, directives, and strategic initiatives, including planning, implementation, communication, progress tracking, and outcome alignment.
Coordinate shared operational activities, administrative processes, and logistical support for ministry areas; develop, document, and help implement consistent workflows; and maintain shared operational information, records, and process documentation.
Coordinate cross-ministry meeting, travel, purchasing, and event logistics, as applicable.
Convene and facilitate regular program administrator meetings to centralize information, promote consistent communication and shared understanding, identify common operational needs, and coordinate follow-up.
Coordinate PBP-wide alignment for established grant, finance, purchasing, expense, and related administrative processes, and provide temporary backup support for program-level administration when coverage is needed.
Organize and share information, facilitate collaborative planning, and coordinate follow-up across PBP ministry areas; support ministry areas’ communications with relevant committees and external partners by preparing materials and coordinating information and follow-up as needed.
Evaluate workflows and identify opportunities to streamline operations, improve communication, reduce duplication, and strengthen organizational effectiveness.
Assess and recommend appropriate technology, communication tools, and process improvements; develop practical tools, templates, trackers, and documentation; and support adoption of shared systems and workflows.
Collaborate with program, administrative, and functional staff to develop, document, and improve consistent cross-ministry processes and procedures, including those related to grants, finance, and purchasing.