Project Administrative Assistant Part-time - Miller Electric Company
About The Position
Miller Electric is seeking a highly organized Project Administrative Assistant to support the project management team on a large construction project. The primary focus is administrative processing, documentation, and tracking of project change orders from initiation through completion. The assistant will work closely with Project Managers to collect required information, prepare and maintain change-order documentation, enter and update changes in customer and company systems, and keep records accurate and current. The role also provides general project-site administrative support as needed and works alongside the existing project administrative team. The position starts part-time, with the potential to become full-time in the future. The position is based in a field office trailer on a large, high-profile construction site in downtown Jacksonville. The work involves frequent interaction with field personnel and Project Managers and requires adaptability to a dynamic construction environment, including noise and outdoor conditions. Occasional walking on uneven surfaces and adherence to site safety protocols are required.
Requirements
- High school diploma.
- At least 2 years of experience in onsite construction administrative support.
- Proficiency in MS Office, Autodesk, AIA SOVs, and certified payroll.
- Reliable transportation.
Nice To Haves
- Experience with Coins ERP Software.
- Experience with Textura Billing Software.
- Owner Direct Purchasing experience.
- JSEB experience.
- Notary for the state of Florida.
Responsibilities
- Coordinate with Project Managers and the existing administrative team to support day-to-day project needs.
- Assist with document control, data entry, and general construction administrative tasks.
- Maintain and track change orders from initiation through completion.
- Collect required information and supporting documentation from Project Managers.
- Prepare and update change-order documentation, logs, and supporting records.
- Track pending items, approvals, and required follow-ups.
- Maintain organized and accurate electronic project files.
- Update project logs, trackers, forms, and other required documentation.
Benefits
- Medical, dental, and vision plan options.
- 401(k) retirement plan with company matching.
- Disability insurance.
- Basic and supplemental life insurance.
- Flexible spending accounts.
- Travel accident insurance.
- Paid vacation and holidays.
- Tuition reimbursement program.
- College Coach Services.
- Wellness initiative.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
