Project Administrative Assistant Part-time - Miller Electric Company

Miller Electric Company • Jacksonville, FL

3d • Onsite

About The Position

Miller Electric Company is seeking a highly organized Project Administrative Assistant to support the project management team on a large construction project. The primary focus is processing, documenting, and tracking project change orders from initiation through completion. The assistant works closely with Project Managers to collect required information, prepare and maintain change-order documentation, enter and update changes in customer and company systems, and keep records accurate and current. The role also provides general project-site administrative support as needed and works alongside the existing project administrative team. The position starts part-time and may have the potential to become full-time in the future.

The position is based in a field office trailer at a large construction site in downtown Jacksonville. The work environment is dynamic and involves frequent interaction with field personnel and Project Managers. The employee must be comfortable near ongoing construction activities, including noise and outdoor conditions, and follow site safety protocols.

Requirements

• High school diploma required.
• At least 2 years of experience in onsite construction administrative support required.
• Proficiency in MS Office, Autodesk, AIA SOVs, and certified payroll required.
• Reliable transportation required.

Nice To Haves

• Experience with Coins ERP Software.
• Experience with Textura Billing Software.
• Owner Direct Purchasing experience.
• JSEB experience.
• Notary for the state of Florida.

Responsibilities

• Coordinate with Project Managers and the existing administrative team to support day-to-day project needs.
• Assist with document control, data entry, and general construction administrative tasks.
• Maintain and track change orders from initiation through completion.
• Collect required information and supporting documentation from Project Managers.
• Prepare and update change-order documentation, logs, and supporting records.
• Track pending items, approvals, and required follow-ups.
• Maintain organized and accurate electronic project files.
• Update project logs, trackers, forms, and other required documentation.

Benefits

• Medical, dental, and vision plan options.
• 401(k) retirement plan with company matching.
• Disability insurance.
• Basic and supplemental life insurance.
• Flexible Spending Accounts.
• Travel Accident Insurance.
• Paid vacation and holidays.
• Tuition Reimbursement Program.
• College Coach Services.
• Wellness initiative.
• Competitive salary and benefits package.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED