US Project Accountant (Construction)

Penbrothers

2d•Remote

About The Position

Penbrothers is an HR and remote talent management partner that connects Filipino talent with global opportunities. Its client is an established regional home builder operating in Maryland, Delaware, Pennsylvania, and North Carolina, offering planned community developments and custom On Your Lot (OYL) homebuilding programs. The Project Accounting Specialist supports the client’s OYL division, working across accounting, project management, and customer interactions. The role manages project-level financial tracking, bank draw schedules, percentage-of-completion (POC) reporting, and financial closeout activities. It works with homebuyers, field staff, lenders, sales staff, and internal teams to maintain accurate financial reporting and support projects from start through closeout. The schedule is Monday through Friday, 9:00 AM to 6:00 PM Eastern Time. The position is remote and involves communicating cost updates to homeowners, coordinating lender funding requests, monitoring buyer deposits, reviewing financial transactions and allocations, maintaining project and accrual reports, and completing month-end schedules and closeouts. The role also supports lender applications and bond reporting in accordance with the client’s approval and bank requirements.

Requirements

Bachelor’s degree in Accounting, Finance, or a related discipline.
Proven experience as a Project Accountant, Cost Accountant, or Financial Analyst handling project cost tracking, budgets, cash flow, and financial reconciliations for US-based real estate, construction, or homebuilding companies.
Solid understanding of project-based financial reporting, including Percentage of Completion (POC), job costing, gross margin analysis, and over/under billings.
Strong analytical skills and attention to data integrity, including the ability to identify discrepancies between contractual sales budgets and actual job costs.
Excellent, proactive English verbal and written communication skills at CEFR B2 upper-intermediate level or higher, including comfort explaining expense breakdowns to homeowners and following up with external lenders.
Proficiency with Microsoft Office applications, particularly Excel, including spreadsheets, lookups, and reporting formulas.
A proactive, collaborative, self-directed mindset suited to remote work, with willingness to ask questions, consult internal teams, and resolve discrepancies quickly.

Nice To Haves

Prior experience in residential homebuilding, construction, or real estate development.
Familiarity or experience with ERP systems such as MarkSystems (ECi), SAP, NetSuite, or QuickBooks.
Exposure to FloQast close management software or Microsoft Power Platform, including Power BI or Power Automate.

Responsibilities

Prepare monthly cost reports for On Your Lot homeowners by auditing project files against current contract files and communicating the latest cost status.
Coordinate bank draws for homes under construction with field staff, ensuring funding requests are timely and accurate and assembling documents required by banks.
Monitor deposits for homes that have not started, ensure compliance with sales contract deposit schedules, request deposits from buyers, and track project spending against available funds.
Track accounts payable for OYL entities and prepare an escalated payment list twice monthly.
Review general ledger transactions, flag unknown entity-level expenses, and verify that project allocations, including bi-weekly payroll allocations, are correct.
Maintain the Percentage of Completion (POC) file, ensuring sales pricing, estimates, and billings to date are accurately reported each month.
Track monthly accruals and monitor settled house spending against accruals.
Reconcile Key Exchange forms against the POC file so customer reporting and financial statements align.
Complete POC month-end adjustments and schedules in FloQast for accounting manager review.
Complete accounting closeouts with buyers and handle tasks to return open escrows promptly.
Ensure additional field work is funded before it is performed.
Maintain OYL bond reports and follow up with the team to have company or homeowner bonds released.
Coordinate with sales staff to confirm homeowner deposits and lender mobilization payments cover initial costs before costs are incurred and before regular bank draws begin.
Complete applications for new lenders when approved by the President, and verify that lenders meet minimum bank requirements unless the President approves an exception.