Project Accounting Representative (Accounts Payable, Payroll)

Peoplr•Jacksonville, FL

71d•Onsite

About The Position

Peoplr is recruiting a full-time, onsite Project Accounting Representative for its client, Oreair Electric, an electrical construction company. This role supports payroll, accounts payable, project accounting, subcontractor compliance, and related accounting activities in a fast-paced, dynamic small-company environment. The position is suited to proactive, detail-oriented professionals who want to develop their project accounting, payroll, and accounts payable skills. The representative processes and audits payroll for field and office employees, including verifying hours and labor allocations, maintaining payroll records, and preparing related reports. The role also reviews, approves, and processes accounts payable transactions and supports project accounting by maintaining owner invoices, purchase orders, subcontracts, retainage documentation, and job cost records. Additional work includes administering subcontractor compliance documentation, coordinating resolution of deficiencies with project management, assisting with audits, resolving vendor issues, supporting project closeouts, and maintaining accurate financial and project records. Compensation is a competitive hourly wage, with a comprehensive benefits package.

Requirements

At least 1–2 years of experience in accounts payable, payroll, and/or general accounting.
Prior payroll experience or eagerness to learn.
Knowledge of construction-industry accounts payable procedures, including W-9 collection, certificates of insurance, lien processing, job cost accounting, and purchase orders.
High proficiency and comfort using Microsoft Excel functions, including PivotTables, formulas, charts, and graphs.
Proficiency with ERP software or the ability to learn it quickly.
Excellent interpersonal skills and ability to work as a team player.
Effective oral and written communication skills.
Desire to learn and grow skills, industry knowledge, and technical expertise.
Strong attention to detail and commitment to excellence.
Adaptability and flexibility, with the ability to thrive in a dynamic, fast-paced smaller-company environment.
Associate’s degree in business or accounting, or an equivalent combination of training and experience.

Nice To Haves

Hands-on experience with Oracle.
Experience using AI tools to enhance Excel or other accounting processes.
Bachelor’s degree.

Responsibilities

Process and audit payroll for field and office employees, ensuring accurate calculation of employee hours and labor allocations.
Maintain payroll records and prepare payroll-related reports.
Review, approve, and process accounts payable transactions, including invoices, requisitions, and vendor payments, ensuring timely and accurate entry into the accounting system.
Maintain owner invoices, purchase orders, subcontracts, retainage documentation, and job cost records in support of project accounting.
Administer subcontractor compliance requirements, including insurance certificates, contract documentation, and lien waivers.
Coordinate resolution of subcontractor compliance deficiencies with project management.
Assist with audit preparation, vendor issue resolution, and project closeout activities.
Provide other accounting support and maintain accurate financial and project records.