Project Accounting Coordinator

Mesa Energy Systems•Irvine, CA

1d•Onsite

About The Position

The Project Accounting Coordinator supports the project review process across assigned branches. The role helps maintain accurate project financial information, monitor project performance, and support financial reporting activities. It also requires establishing and maintaining positive working relationships with management, staff, and customers. The position participates in monthly project reviews, follows up on action items, reviews newly booked jobs and change orders, monitors project financial reports, and supports accurate month-end work-in-progress reporting. It also assists with job closeout, division reporting, audits, and preparation and distribution of financial and project-related reports.

Requirements

Bachelor’s degree in accounting or a related field from an accredited university, or equivalent experience.
At least 3 years of experience working in business administration.
Strong Excel skills.
Understanding of WIP and construction-based accounting.
Strong organizational, analytical, and problem-solving skills, with attention to detail.
Self-motivated, dependable, and accountable, with the ability to manage assignments and follow through on responsibilities.
Good written and oral communication skills.
Tech-savvy and adaptable to new technologies.

Nice To Haves

Experience in project accounting.
Understanding of Coins Accounting Software.
Familiarity with Microsoft Copilot or other AI tools.

Responsibilities

Participate in monthly project review meetings, documenting follow-up items and necessary ECAC adjustments.
Follow up on project review action items, coordinating with Project Managers, Accounts Payable, Billing, and other accounting personnel to ensure timely resolution.
Review newly booked jobs and change orders for assigned branches for accuracy, completeness, and compliance with company policies and audit requirements.
Monitor project financial reports throughout the month, identify discrepancies, and assist with necessary adjustments and outstanding billing follow-up to support accurate month-end WIP reporting.
Review job status and close completed jobs in Coins monthly.
Assist in gathering financial information from the Northern California Division liaison for reporting and month-end close.
Support internal and external audits by gathering and reviewing billing and project-related documentation.
Prepare and distribute financial and project-related reports, following up with Project Managers and management as needed.