PROJECT ACCOUNTING ADMINISTRATOR

Nox Group • Phoenix, AZ

3h • Onsite

About The Position

Nox Group is seeking a Project Accounting Administrator to join its team in Phoenix, Arizona. The role works closely with the Project Accountant to support administrative tasks related to project accounting, documentation, and reporting. The ideal candidate is organized, eager to learn, and effective in a team environment.

This is a safety-sensitive position. Applicable company policies, including drug testing and background checks, apply. The role may involve physical working conditions, including lifting up to 50 pounds and repeated movement such as pushing, pulling, carrying, reaching, walking, standing, sitting, stooping, kneeling, bending, and climbing. It may also involve operating a motor vehicle, crane, tractor, or similar equipment. Nox Group may monitor the ability to safely and successfully perform these physical responsibilities and take appropriate action in accordance with the Americans with Disabilities Act.

Requirements

• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent written and verbal communication ability.
• Strong organizational, planning, communication, and interpersonal skills.
• Ability to work as a team player and provide a high level of service.
• Strong time management skills and ability to multitask while maintaining attention to detail.
• Ability to work in a fast-paced environment and adapt to changes in planned tasks or schedule.
• Ability to safely and successfully perform the role’s inherent physical responsibilities, which may include lifting up to 50 pounds, repeated physical movements, and operating a motor vehicle, crane, tractor, or similar equipment.

Nice To Haves

• Construction industry experience.
• Experience with Spectrum accounting/project management software, Crystal Reports, and database management.

Responsibilities

• Assist with setting up and maintaining project financial records, including data entry and document management.
• Support the Project Accountant with verifying and processing project budgets, change orders, and financial transactions.
• Prepare and maintain project financial documents, including invoices, purchase orders, and receipts.
• Order and track compliance documents, including insurance certificates, bonds, and lien waivers, and ensure they are current and meet project requirements.
• Organize project files and records and ensure required documentation is complete and accessible.
• Assist with compliance tasks, including monitoring adherence to company policies and contractual requirements.
• Assist with preparing and submitting project billings according to contract requirements and deadlines.
• Help track accounts receivable, follow up on outstanding payments, and address billing discrepancies.
• Assist with special projects and perform other duties as assigned by the Project Accounting Team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed