Program Support Specialist

AnaVation•Fort Belvoir, VA

21d•$50,539 - $120,470•Onsite

About The Position

AnaVation is seeking a detail-oriented and proactive Program Support Specialist to provide administrative and operational support at Fort Belvoir, Virginia. The role supports the Operations Support Branch and helps execute personnel, administrative, and training-related activities. The ideal candidate is versatile and organized, can manage multiple tasks, communicates effectively, handles sensitive information, and is committed to supporting the mission. The position includes coordinating onboarding for new civilian employees, recruitment, and education and training programs; tracking taskers and deadlines; and maintaining accurate documentation and status updates. It also involves planning and supporting meetings, ceremonies, briefings, special events, and engagements with international partners, including scheduling, protocol considerations, documentation, and logistics. The specialist monitors and refines work products and workflows, identifies actions, prepares professional assessments and reports or briefs, and provides customer service to senior leadership. Occasional travel of up to 25% may be required for events and recruitment fairs, and hours may be flexible on occasion, including evenings or weekends depending on events.

Requirements

At least 3 years of related experience.
Active Secret security clearance.
Excellent organizational skills and exceptional attention to detail.
Outstanding written and oral communication skills.
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Strong customer focus.
Ability to understand, process, prepare, and track reports and processes.
Ability to manage multiple complex projects simultaneously.
Proactive problem-solving skills.
Ability to work across multiple organizations to identify and solve project challenges.
Ability to work independently and as part of a team.
Ability to meet physical demands including frequent standing, walking, bending, lifting up to 10 pounds, and general mobility throughout the workday.
Ability to work flexible hours on occasion, including weekends or evenings depending on events.
Willingness to travel occasionally, up to 25%, for events and recruitment fairs.

Nice To Haves

Bachelor of Arts or Bachelor of Science in a business-related field, or an additional 2 years of related experience.
Previous experience in a program support or administrative role, preferably in a government or military environment.

Responsibilities

Coordinate onboarding for new civilian employees and support recruitment, education, and training programs.
Track, route, and monitor taskers; ensure deadlines are met and maintain accurate documentation and status updates.
Plan, schedule, and support meetings, ceremonies, briefings, and special events, including logistics, materials, and on-site execution.
Coordinate and support engagements involving international partners, including scheduling, protocol considerations, documentation, and logistics for multinational meetings, visits, and collaborative events.
Perform administrative duties, monitor deadlines and action items, and ensure timely completion of assigned tasks.
Monitor and refine work products, processes, and workflows as necessary.
Proactively identify actions and provide accurate, professional assessments.
Research information and prepare reports and briefs.
Provide customer service to senior leadership.