Program Suppport Specialist (Admin Support)

Jamison•Ann Arbor, MI

19d•Onsite

About The Position

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Program Support Specialist. The Program Support Specialist (Admin Support) will be secondarily responsible for assisting in the management of several administrative programs for the Research Laboratory, Ann Arbor, Michigan.

Requirements

Must be customer service oriented and present themselves as a professional at all times.
Must have a valid state driver’s license.
Must be able to read, write, and speak English.

Nice To Haves

Knowledge of Google suite products, to include email, drive, calendars, and documents is strongly desired.
Knowledge of Microsoft Office applications (MS Word, Excel, and PowerPoint) and Adobe Creative Suite products is strongly desired.
Individual must be adaptive and possess the ability to learn various Government automated systems and processes.
Familiarization with these systems is highly desired but not required.
Secondary education at the associate’s degree level or above is desired but not required.
Some familiarization with government acquisition regulations, policies, processes and procedures are highly desired but not required.

Responsibilities

Assist laboratory staff with procurement requests for supplies and equipment, performing market research.
Assemble documentation received from staff and place in format.
Enter data into automated system / Receive supplies – prepare closeout reports.
Read, interpret government purchase card regulations.
Organize government purchase card receipts / Reminder staff / file receipts.
Order office supplies for lab personnel / Maintain office supplies for lab personnel / Review stockage levels.
Serve as property contact / Enter into system new items / Serve as liaison.
Provide BAS reports on a reoccurring basis / Answers budgetary questions.
Serves as backup to primary timekeeper / Makes corrections, puts in project codes.
Serves as backup to Government travel subject matter expert (SME).
Prepares travel arrangements and authorizations in accordance with regulations and organizational guidance as directed by the SME.
Prepares and routes travel vouchers ensuring proper documentation and proper timelines are met as directed by the SME.
Processes mail utilizing agency meter mailing equipment and UPS/FEDEX automated systems, as well as signing for received mail.
Answers main phone line and directs calls as required.
Coordinates and participates in event hosting and functions for the laboratory, greeting visitors and vetting them for valid credentials and citizenship requirements, to include foreign national visitors.
Greets all other visitors to the facility and ensures security requirements are met.
Prepares and maintains rosters of various types in regard to new and departing staff, ensuring rosters and information is up to date.
Supports all staff in general administrative duties and inquiries such as, but not limited to, making copies, records management, processes and procedures, and general administrative issues.
Other miscellaneous administrative duties as required.