Program Support Specialist - EW&C

MAG Aerospace•Aberdeen Proving Ground, MD

About The Position

The Program Support Specialist provides high-volume operational, administrative, and travel coordination support to a large task order of more than 150 personnel. Working under the direction of the Program Director, this position ensures all reporting, documentation, travel actions, and communications are completed accurately, on time, and in compliance with all contract and organizational requirements. The Specialist also serves as a key interface with employees, subcontractors, and the Government COR to enable smooth and efficient program operations. This is a contract role with a duration of 4-5 months.

Requirements

Active Security Clearance
Experience providing administrative, program, or operational support in a high-volume environment.
Strong organizational skills with the ability to manage multiple tasks, deadlines, and competing priorities.
Proficiency with Microsoft Office tools, especially SharePoint, Outlook, Word, and Excel.
Excellent written and verbal communication skills, including professional email management.
Ability to review documents for accuracy, completeness, and compliance.
Demonstrated ability to work both independently and collaboratively in a fast-paced, deadline-driven setting.
Strong attention to detail and follow-through.
Associate’s degree preferred.
7 years relevant experience required.

Nice To Haves

Experience supporting a Government contract or task order, particularly with 100+ personnel.
Familiarity with SPOT, APACS, or other travel authorization systems.
Prior experience submitting documentation to a COR or working within COR oversight requirements.
Knowledge of defense, government contracting, or operational support environments.
Experience coordinating travel, meetings, and security requirements.
High-volume task management
SharePoint and database management

Responsibilities

Manage the timely collection, consolidation and submission of all MAG employee and subcontractor Monthly Technical Status Reports, ensuring completeness and accuracy.
Ensure accurate and punctual preparation of Weekly Activity Reports.
Review and approve travel and extended work week requests, ensuring adherence to company policies, joint travel regulations (JTR) and contract requirements.
Collect, review, archive, and maintain all trip reports in the designated SharePoint repository.
Process and track travel requests, verifying accurate entry of all required information into Synchronized Pre-Deployment and Operational Tracker (SPOT) and Aircraft and Personnel Automated Clearance System (APACS).
Monitor and respond promptly to two shared program email inboxes to ensure timely communication and task resolution.
Support the Program Director and PMO with administrative requirements and routine operational tasks associated with managing a large, fast-paced team.
Coordinate conference and meeting bookings, assist with security coordination, and manage detailed logistical arrangements.