Program Support Assistant

Animal and Plant Health Inspection Service•Manhattan, KS

About The Position

The Program Support Assistant provides administrative support through program and clerical work at the National Bio and Agro-Defense Facility (NBAF). The role supports assigned staff and program operations by preparing and reviewing documents, coordinating travel and appointments, processing time and attendance reports, and maintaining program files.

Requirements

For the GS-6 level, one year of specialized experience equivalent to the GS-5 level, including managing multiple tasks, serving as a point of contact, and providing administrative support to a supervisor.
Experience communicating clearly and concisely in writing to produce quality documents, reports, meeting minutes, and correspondence.
Experience using common or standard office suite software to prepare correspondence, meeting notes, reports, calendars, presentations, and spreadsheets.
Must be a U.S. Citizen or U.S. National.
Individuals born male after December 31, 1959, must be registered with the Selective Service or exempt.
Must successfully pass a background investigation and/or fingerprint check, E-Verify, and pre-appointment drug urinalysis; random drug testing may follow.
Must obtain and maintain favorable High Risk Public Trust (SF-85P) and CJIS approval for unsupervised access to Select Agents/Toxins, including completion of the FBI FD-961 security risk assessment and unrestricted CJIS status.
Must meet applicable time-in-grade requirements: current federal employees applying for promotion must have 52 weeks of service at the next lower grade in the normal line of progression.
Must complete a one-year probationary period unless previously served; a probationary and trial period may also be required.
Must enroll in Continuous Vetting.
There is no education substitution for the GS-6 grade level, and the position has no education qualification requirement.

Responsibilities

Reviews outgoing correspondence and documents for conformance with departmental policies, grammar, and format.
Composes correspondence, assembles information for reports, and prepares material for presentation.
Makes travel arrangements, including transportation and hotel reservations; notifies organizations and officials to be visited; and maintains itineraries.
Prepares travel vouchers with associated documentation after travel is completed.
Processes time and attendance reports.
Arranges appointments and conferences for staff in the assigned area.
Maintains complex program files, determines the need for file controls, and establishes file controls and records as required.
Performs other duties as assigned.