Program Supervisor (req-324)

CATHEXIS•Washington, VA

1d•Onsite

About The Position

CATHEXIS is seeking a Program Supervisor to support the Office of the Under Secretary of War for Personnel and Readiness (OUSW(P&R)) on the PRISM program. The role supports the RPI SADS Governance and Decision Support portfolio and Total Force Manpower requirements. It coordinates preparation, logistics, and follow-through for senior governance forums chaired by P&R leadership, including the Warrior Policy Board, and coordinates P&R participation in Department-level forums. Working with senior leaders’ front offices, Military Departments, Services, and Principal Staff Assistants, the Program Supervisor ensures leaders have decision-ready materials and that follow-up actions are tracked. Regular on-site attendance at the Pentagon in Arlington, Virginia, is required.

Requirements

Active DoD Secret clearance.
At least 8 years of relevant experience in executive secretariat support, senior leader forum coordination, program operations, or related work.
Bachelor’s degree in English, Journalism, Political Science, or a related field; four additional years of relevant experience may substitute for the degree.
Direct experience supporting the Department of Defense or Department of Veterans Affairs, or prior military experience.
Experience in a DoD executive engine room, with working knowledge of DoD governance structures, senior leader forums, and front-office procedures.
Knowledge of executive protocol, order of precedence, and DoD security procedures for clearance verification, visitor access, and handling classified and sensitive information.
Advanced proficiency with Microsoft Office, particularly Excel and Outlook, and strong SharePoint skills.
Proficiency with CATMS and Intelink, or the ability to learn them quickly.
Strong written and verbal communication skills, attention to detail, and the ability to independently coordinate complex schedules and deliverables as priorities change.

Nice To Haves

Advanced degree in a relevant field.
Extensive administrative and logistical support experience within or in support of DoD.
Project management experience coordinating senior leadership meetings or high-level DoD governance forums.
Experience supporting OUSW(P&R) or a comparable Office of the Secretary of Defense front office, including using CATMS for tasking and correspondence.
Experience coordinating meetings that require special access or clearance verification.

Responsibilities

Provide executive secretariat support for senior governance forums chaired by the Under Secretary and Deputy Under Secretary of War for Personnel and Readiness.
Coordinate timelines, deliverables, and meeting requirements with each principal’s staff.
Coordinate P&R representation at Department-level forums, including the Deputy’s Management Action Group, 3-Star RMGs, and the Deputy’s Workforce Council.
Validate attendance rosters and communicate changes in representation to forum staff.
Verify attendee clearance and access requirements with security offices, coordinate Pentagon visitor access, and prepare seating charts and name tents in accordance with executive protocol and order of precedence.
Oversee day-of meeting logistics, including room setup, audiovisual and video teleconference support, and operation of presentation slides during sessions.
Review and edit read-ahead materials, including policy summaries, decision papers, and slide decks.
Manage version control, coordinate stakeholder review and distribution, and schedule senior leader pre-briefs.
Assign and track actions in CATMS, monitor deadlines, manage document uploads, route signature packages, and notify stakeholders of outcomes.
Coordinate senior leader calendars and meeting invitations.
Maintain and distribute the consolidated forum schedule, issue advance notices, and prepare instructions for front-office staff.
Document forum decisions and action items, coordinate meeting summaries, and represent P&R interests in program meetings.
Maintain SharePoint sites, calendars, permissions, distribution lists, and stakeholder rosters.
Build tracking spreadsheets, review data and graphics for discrepancies, and report findings to leadership.
Support Total Force Manpower taskers, including FOIA document review and redaction of personally identifiable information.
Handle and dispose of classified and sensitive materials in accordance with DoD security procedures.