Temporary Program Specialist - Immunization - Health Department

Salt Lake County•Salt Lake City, UT

About The Position

The Program Specialist provides specialized administrative and clerical support for the immunization program within the Health Department. This six-month temporary position works 40 hours per week, Monday through Friday, from 8:00 AM to 5:00 PM. Duties include tracking inventory and budget information using Microsoft Excel and communicating with clients by phone to schedule clinic appointments. The role supports program operations by maintaining records, preparing educational materials, processing purchase orders, maintaining inventory, handling and reconciling payments, distributing public health information, and assisting with meetings and data collection. The position may also maintain webpage information and process certificates or permits. A background check involving fingerprinting and enrollment in the continuous RAP Back program is required. A valid Utah-accepted driver's license is required at hire; a Utah-issued license must be obtained within six months to operate a County vehicle. Vaccination or proof of vaccination may be required.

Requirements

One year of general office skills.
Valid driver's license accepted by the State of Utah at the time of hire.
Obtain a valid State of Utah driver's license within six months of hire to operate a County vehicle.
Pass a required fingerprint-based background check and enroll in the continuous RAP Back program.
Ability to produce, edit, and proofread written documents, forms, and charts using advanced skills.
Ability to work with computer software related to job-specific duties.
Effective verbal and written communication skills.
Ability to perform multiple tasks, act independently, and work with minimal supervision.
Ability to understand and follow broad objectives and instructions.
Ability to gather and condense relevant information from a broad range of sources.
Ability to perform essential physical requirements such as lifting, walking, sitting, kneeling, or bending.

Nice To Haves

Fluency in reading, writing, and speaking both English and Spanish, without using a translation app or program.

Responsibilities

Provide specialized administrative and clerical support for assigned programs.
Maintain and store program records and information according to retention schedules and policies.
Assist with research and preparation of public education materials, presentations, and workshops.
Process purchase orders, maintain inventory, and assist with cash handling and deposit preparation.
Provide general information and assistance about department services, activities, locations, procedures, scheduling, timeframes, documentation, and fees.
Distribute public health information as requested.
Receive, distribute, and route incoming and outgoing mail.
Type and proofread documents and educational handouts, making appropriate corrections.
Record meeting minutes and assist with follow-up on committee or board members' assignments and activities.
Enter and collect data and assist with preparing and distributing disease reports.
Schedule client appointments at clinics by phone.
Use Microsoft Excel to track inventory and budget information.
May maintain webpage information.
May process and issue certificates or permits.
Receive money, record transactions, issue receipts, forward revenues, and reconcile transactions according to policy and procedures.