Coordinator, Immunization

VARIETY CARE INC•Oklahoma City, OK

3d•Onsite

About The Position

Under the direction of the Practice Administrator, the Immunization Coordinator serves as the clinic’s subject-matter expert for immunization operations. The role manages immunization inventory, regulatory compliance, accurate documentation, and reporting while maintaining Medical Assistant clinical competency. The Coordinator supports efficient clinic flow and safe, high-quality patient care, and may serve as a Senior Medical Assistant as clinic and patient needs require. The position requires flexibility in a multifaceted, fast-paced work environment, effective and culturally sensitive communication with patients, providers, and team members, and adherence to HIPAA, OSHA, infection-control requirements, and Variety Care policies. The role also supports Variety Care’s Patient Centered Medical Home accreditation and its commitment to care that is safe, effective, patient-centered, timely, efficient, and equitable. The Coordinator works with staff toward the Quintuple Aim of improving care experience and health outcomes while decreasing healthcare costs.

Requirements

High school diploma or GED.
Medical Assistant certification or one or more years of equivalent experience.
Experience across more than one service line and ability to independently manage assigned clinical workflows with minimal supervision.
Proficiency in Medical Assistant core competencies.
Complete and pass a CPR course within 90 days of employment.
Ability to travel 15% or more within the state between clinics.
Proficient computer skills, including data entry and typing.
Knowledge of instrumentation used in lab point-of-care testing, as directed, within 90 days.
Ability to maintain confidentiality in accordance with HIPAA and Variety Care policy.
Ability to communicate effectively with the patient population.
Ability to work in a multifaceted, fast-paced work environment.
Able to lift 50 pounds.
Able to assist patients onto and off of an exam table when asked or directed.

Nice To Haves

Medical Assistant certificate; demonstrated advanced competency in immunization workflows, documentation, and inventory management may be considered in lieu of certification or licensure.
Bilingual in English and Spanish, including speaking, writing, and comprehension.

Responsibilities

Serve as the clinic resource for immunization workflows, standards, and compliance.
Adapt to clinic and patient needs, serving as a Senior Medical Assistant as needed.
Manage immunization inventory, including ordering, receiving, storage, monitoring, and reconciliation in coordination with OSDH requirements.
Maintain accurate immunization documentation in OSIIS and the EMR, ensuring data integrity and compliance.
Prepare and submit required immunization reports and documentation to appropriate agencies.
Administer immunizations under provider direction, including reviewing VIS materials and educating patients.
Monitor vaccine storage conditions, including temperature logs, and appropriately escalate variances.
Support clinic readiness for immunization services through supply management and workflow coordination.
Communicate effectively with patients, providers, and team members using culturally sensitive, patient-centered practices.
Follow HIPAA, OSHA, infection-control requirements, and Variety Care policies and procedures.
Assist with medical emergencies as directed by the provider.
Support Patient Centered Medical Home accreditation and the delivery of safe, effective, patient-centered, timely, efficient, and equitable care.
Work with staff to support the Quintuple Aim of improving care experience and health outcomes and decreasing healthcare costs.
Demonstrate open and honest communication, ethical conduct, integrity, adaptability, sound judgment, accountability, and problem-solving.
Perform other duties as assigned.