Program Project Coordinator

Stanford Health Care • Menlo Park, CA

2d • $44 - $57 • Onsite

About The Position

Stanford Health Care is seeking a Program Project Coordinator to join the Activations & Operational Integration (AOI) team. This role provides critical coordination and project support to ensure hospitals, clinics, and administrative and patient care spaces are fully prepared to operate effectively from day one. The AOI team delivers integrated project management across clinical and administrative space activations, hospital tours, and facilities governance. Standard work, proactive risk management, and cross-functional coordination drive consistent outcomes and ensure alignment between workflows, facility capabilities, and stakeholder expectations. The Program Project Coordinator is responsible for coordinating project support activities, including workplan management, meeting coordination and facilitation, and documentation. This role is central to maintaining efficient project execution and supporting both project-level and departmental operations, ensuring seamless delivery across AOI initiatives.

Requirements

• 2–5 years of experience in project coordination or administrative support, preferably in healthcare
• Strong organizational and problem-solving skills with the ability to manage multiple priorities
• Advanced communication skills and the ability to collaborate across cross-functional teams
• Proficiency in Microsoft Office with the ability to quickly learn new systems and tools
• Professionalism, attention to detail, and adaptability in dynamic environments
• Two to five years of experience interacting with clients, customers and/or patients in a complex environment.
• Extensive knowledge and understanding of hospital and clinic organization preferred.
• Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.
• Possesses an ability to manage multiple changing priorities.
• Must be able to take direction and work effectively both alone and collaboratively with others.
• Demonstrated ability to independently seek out and obtain information.
• Demonstrated ability to exercise good judgment and use discretion in confidential situations.
• Excellent written and verbal communication skills required.
• Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others.
• Exhibits a professional approach to work including a sense of responsibility for assigned duties.
• Prepares and manages accurate file systems in a manner that is consistent with standard office practice.
• Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.
• Demonstrated ability and interest in learning new software programs as required.
• Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc.
• Follows safety policies and procedures.
• Incorporates ergonomic principles in work habits.

Nice To Haves

• Bachelors Degree preferred.

Responsibilities

• Manages reporting and ensures company resources are utilized appropriately.
• Manages project schedules.
• Coordinates departmental project activities and ensures project phases are documented appropriately.
• Manages individual projects as they arise and provides direction regarding additional areas of opportunity.
• Presents results and manages/facilitates individual workshops and committee meetings.
• Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
• Provides policy and procedure expertise as requested by the Management Team.
• Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department.
• Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
• Oversees equipment and supplies allocation.
• Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested.
• Tracks and presents cost management efforts to at departmental staff meetings.
• Manages events.
• Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance.
• Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication.
• Works with representatives from those departments to insure that quality work is completed on a timely basis.
• Ensures that new hires have resources as needed – at the right place at the right time.
• Participates in projects as assigned and completes within requested timeframes.
• Performs other related work as assigned.

Benefits

• Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED