Program Office Chief of Staff

Booz Allen Hamilton•Usa, DC

About The Position

Support the Program Manager and Deputy Program Manager in researching and developing projects for a NAVSEA program, applying specialized and general industry knowledge. Contribute to solving a range of moderately complex issues, work independently with occasional guidance, and oversee junior team members. Maintain responsibility for implementing and maintaining organizational programs for the Navy client, assisting with tactical planning using tools like MS Office, Defense Travel System, MS Planner, MS Project, AI tools, and regular collaboration with Booz Allen and Navy Leadership. Effective communication is key to achieving program goals and quality standards. Booz Allen continually grows as a team to provide optimal client support, offering resources for success and opportunities to influence meaningful missions and develop program strategy. Manage calendars for PM and DPM with daily reviews to prevent scheduling conflicts, including proofreading correspondence and documents before routing, and routing documents for approvals and signatures through MS Planner. Create and check DTS travel vouchers for accuracy for PM / DPM. Update travel information in calendars, including assisting with strategic planning and identifying process improvements. Draft and review Standard Operating Procedures quarterly. Attend meetings for PM and DPM, taking notes, and supporting strategic planning. Ensure Government and PSS Team leadership are well-informed. Plan and execute strategic initiatives aligned with program goals. Conduct daily checks to secure classified information. Validate DISS and VAR Requests. Maintain monthly staff organizational chart and door phone roster. Review and update PMS 425 SOPs quarterly. Coordinate with the Officer Manager to facilitate high-level meetings and events, ensuring materials are prepared and time is well-managed. Facilitate communication between departments, stakeholders, and executives. Prepare resources and materials for high-level meetings and events. Allocate resources such as laptops and supplies for staff. Schedule team building and development events to foster a collaborative culture and strong relationships within the organization including social events, potlucks, and holiday gatherings. Coordinate weekly staff meetings, trainings, and briefings. Provide the DPM with weekly status updates on open IT, Facilities, or staff service tickets, and perform daily review of MS Planner action items and talking points. Manage the Staff Event Planner and administer program MS TEAMS.

Requirements

8+ years of experience as a DoD Chief of Staff
Experience compiling reports, working with data tracking, and document record keeping
Experience in using tools such as Defense Travel System (DTS), SMART, Total Workforce Management System, and Microsoft Office Suite, including Teams, Excel, Word, Project, Planner, and Outlook
Experience with Government security as it pertains to VARs, DISS, onboarding, and facility physical security
Experience preparing and delivering briefing reports to senior government and corporate leadership
Ability to work in a fast-paced environment, managing multiple priorities and meet deadlines
Ability to pay strict attention to detail
Secret clearance
Bachelor’s degree

Nice To Haves

8+ years of experience as a DoD Chief of Staff in NAVSEA preferred
Experience supporting a NAVSEA PMS program office
Experience in the Navy as 1120, Chief of Staff, or Chief of the Boat preferred
Possession of excellent problem-solving, organizational, and time management skills
Possession of excellent written and verbal communication skills

Responsibilities

Manage calendars for PM and DPM with daily reviews to prevent scheduling conflicts.
Proofread correspondence and documents before routing.
Route documents for approvals and signatures through MS Planner.
Create and check DTS travel vouchers for accuracy for PM / DPM.
Update travel information in calendars.
Assist with strategic planning and identify process improvements.
Draft and review Standard Operating Procedures quarterly.
Attend meetings for PM and DPM, taking notes, and supporting strategic planning.
Ensure Government and PSS Team leadership are well-informed.
Plan and execute strategic initiatives aligned with program goals.
Conduct daily checks to secure classified information.
Validate DISS and VAR Requests.
Maintain monthly staff organizational chart and door phone roster.
Review and update PMS 425 SOPs quarterly.
Coordinate with the Officer Manager to facilitate high-level meetings and events, ensuring materials are prepared and time is well-managed.
Facilitate communication between departments, stakeholders, and executives.
Prepare resources and materials for high-level meetings and events.
Allocate resources such as laptops and supplies for staff.
Schedule team building and development events to foster a collaborative culture and strong relationships within the organization including social events, potlucks, and holiday gatherings.
Coordinate weekly staff meetings, trainings, and briefings.
Provide the DPM with weekly status updates on open IT, Facilities, or staff service tickets.
Perform daily review of MS Planner action items and talking points.
Manage the Staff Event Planner.
Administer program MS TEAMS.