Chief of Staff

Sonatafy Technology • Phoenix, AZ

2d • Onsite

About The Position

Sonatafy Technology is a Software Delivery Acceleration Systems company headquartered in Scottsdale, Arizona. We help organizations accelerate software delivery through a combination of strategic consulting and Managed Delivery PODs, where US-based Principal Engineers lead senior LATAM engineering teams operating in US time zones with full backlog ownership. This role is an execution and operating systems role designed to create leverage for the CEO and alignment across the organization. You will serve as the connective tissue between strategic priorities and operational execution across sales, marketing, delivery, technical strategy, and brand. You will build and manage the business's operating cadence, drive accountability through systems and structure, coordinate cross-functional execution, and ensure strategic initiatives move forward without constant CEO intervention. You will report directly to the CEO and work alongside a leadership team that includes a CTO, VP of Marketing, VP of Operations and Account Management, Director of Technical Strategy and Growth, Principal Data and AI Architect, and fractional and outsourced partners in GTM strategy and outbound sales development. This role is ideal for someone who thrives in fast-moving, founder-led environments and enjoys bringing clarity, structure, and accountability to complex organizations with multiple concurrent workstreams.

Requirements

• 5+ years in a Chief of Staff, operations, program management, or senior project management role, ideally in a technology services, SaaS, consulting, agency, or professional services environment.
• Demonstrated success building and running operating cadences within founder-led organizations, including daily and weekly syncs, OKR tracking, and quarterly planning cycles.
• Advanced proficiency with ClickUp (or equivalent platforms such as Asana or Monday with a willingness to adopt ClickUp.
• Working proficiency in HubSpot CRM.
• Experience coordinating distributed, outsourced, or fractional team members alongside full-time staff.
• Strong written and verbal communication skills. You can draft a client email, prepare a board briefing, or write a meeting recap with equal fluency.
• Phoenix metro-based, with the ability to work in person regularly with the CEO and leadership team in Scottsdale.

Nice To Haves

• Experience with n8n or similar workflow automation tools preferred.
• Experience working within EOS (Entrepreneurial Operating System) environments is a significant plus.
• Ideal candidates understand concepts such as Rocks, Scorecards, Accountability Charts, L10 meetings, quarterly planning, cascading priorities, and operational cadence management.
• Experience serving as an operational integrator or supporting founder-led EOS organizations is highly valued.

Responsibilities

• Build and run the weekly, biweekly, monthly, and quarterly operating rhythm across the leadership team.
• Design and maintain dashboards, trackers, reporting structures, and workflows within ClickUp and HubSpot that create visibility into priorities, deliverables, deadlines, ownership, and execution risk.
• Ensure alignment between marketing strategy and daily execution; GTM planning and outbound sales activity; delivery operations and account management; AI practice development and technical initiatives; and leadership priorities and operational follow-through.
• Own the structure and facilitation of leadership meetings, cross-functional syncs, and operational reviews.
• Drive high-priority initiatives from planning through execution.
• Coordinate day-to-day execution with fractional and outsourced partners operating alongside internal leadership.
• Prepare briefing materials, synthesize operational and pipeline data, identify blockers before they escalate, and create visibility into the health of organizational execution.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed