Office Manager - Chief of Staff

The Beck Group • Fort Worth, TX

1d • Onsite

About The Position

The Office Manager / Chief of Staff will serve as a central point of coordination for the Fort Worth office and leadership team, supporting daily office operations, front-of-house hospitality, administrative functions, leadership coordination, financial administration, meetings, events, travel, onboarding, and internal office rhythms. This person will often be the first point of contact for clients, guests, and team members, ensuring a welcoming, organized, and professional environment. The ideal candidate is polished, proactive, service-oriented, trustworthy, detail-oriented, and comfortable managing multiple priorities in a fast-paced professional environment. This position requires strong social skills, technical proficiency, adaptability, confidentiality, sound judgment, and a high level of ownership.

Requirements

• High school diploma or GED required.
• 5+ years of administrative, office management, executive administration, hospitality, or customer service experience preferred.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• Professional, friendly, positive, and service-oriented demeanor.
• Forward-thinking, trustworthy, reliable, responsible, intuitive, energetic, and focused on service.
• Highly organized, detail-oriented, self-motivated team player with the ability to prioritize workload.
• Ability to remain calm, composed, and effective in a fast-paced environment.
• Proficiency with Microsoft Outlook, Word, Excel, and general office software.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to lift and carry up to 50 pounds when required.
• High attention to detail and pride in creating a well-run, welcoming, and professional office environment.
• This role frequently requires sitting, standing, walking, and moving throughout the office.
• The position regularly operates a computer, phone, printer, and other office productivity equipment.
• The role frequently requires lifting and moving up to 10 pounds and occasionally lifting and moving up to 50 pounds.
• The position requires regular communication with project teams, operations teams, Beck employees, clients, guests, vendors, and external partners.
• Timely and consistent attendance is essential to support the daily needs of the office.

Nice To Haves

• Associate degree preferred.
• Experience with accounting systems, invoice processing, or expense management tools preferred.
• Experience with Chrome River or similar expense management systems is a plus.

Responsibilities

• Welcome clients, guests, vendors, and visitors with a professional and hospitable presence.
• Answer and route incoming phone calls to the appropriate team member or department.
• Greet and direct guests to the appropriate person, meeting room, or office location.
• Provide clear arrival or parking instructions to guests as needed.
• Manage conference room schedules and help ensure meeting spaces are prepared and ready.
• Maintain a clean, organized, and professional front desk and reception area.
• Receive and distribute incoming mail and packages promptly.
• Serve as a positive and professional representative of Beck’s Fort Worth office.
• Support day-to-day operations within the Fort Worth office, region, and leadership team.
• Maintain the overall cleanliness, organization, and readiness of shared office areas, including the kitchen, conference rooms, reception area, work areas, and supply areas.
• Purchase, stock, and organize office supplies, refreshments, kitchen items, equipment, and meeting materials.
• Keep mugs, cups, plates, utensils, and other kitchen supplies clean, stocked, and organized.
• Ensure coffee, tea, water, and refreshments are prepared and available for guests and employees throughout the day.
• Assist with lifting, moving, and setting up items up to 50 pounds when needed.
• Maintain timely and consistent attendance to support daily office needs.
• Set up and break down breakfast, lunch, refreshments, and meeting service areas for client meetings, guest visits, internal meetings, interviews, and office events.
• Book and manage meeting rooms through Outlook.
• Coordinate schedules, lunches, meetings, catering, room setup, and meeting preparation as needed.
• Help plan and coordinate regional events, employee gatherings, client visits, and office functions.
• Help ensure meetings and events reflect a high level of professionalism, hospitality, and attention to detail.
• Provide administrative and coordination support to the Fort Worth office leadership team.
• Help organize calendars, meetings, follow-ups, office communications, priority tasks, and leadership needs.
• Support internal office rhythms, including leadership meetings, staff meetings, client visits, regional events, and special initiatives.
• Anticipate needs, identify gaps, resolve issues, and help keep the office and leadership team organized, prepared, and focused.
• Coordinate travel for regional leaders, employees, and guests as needed.
• Serve as a trusted, professional point of coordination between leadership, employees, clients, vendors, guests, and corporate support teams.
• Handle confidential information with discretion, professionalism, and integrity.
• Support regional leadership with financial management, reporting, and administrative tracking related to the Fort Worth office.
• Review and process invoices for payment and coordinate with Accounts Payable as needed.
• Process expenses using Beck’s corporate expense management system, including Chrome River.
• Assist with basic reporting, tracking, documentation, and administrative follow-up.
• Maintain organized records, files, documentation, and office-related administrative processes.
• Support coordination with accounting, finance, HR, IT, and other corporate teams as needed.
• Partner with HR to support interviews, candidate visits, and onboarding of new hires.
• Help prepare workspaces, materials, meeting schedules, and first-day experiences for new employees.
• Assist with internal communication, employee support needs, and general office integration.
• Help reinforce a welcoming, professional, and team-oriented office culture.

Benefits

• Robust coverage for medical, dental, vision, life & disability benefits
• 401k match
• Free SmartDollar program for financial wellness
• Free dedicated financial coach
• Personal health & fitness program for tracking activities & earning rewards
• Paid family leave
• Health discounts on medical premiums
• Free comprehensive health screenings
• Free health coach program for weight-loss & hypertension management
• Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood).
• Free Life Coach
• Pet insurance discount
• Organized projects and events to support our communities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED