Program Office Assistant

Florence Crittenton Services of Orange County Inc•Norwalk, CA

About The Position

We are seeking a detail-oriented and proactive Program Office Assistant to support our project management team. This role offers an excellent opportunity to contribute to the efficient operation of our programs and gain valuable experience in a dynamic organizational environment. The ideal candidate will be organized, communicative, and capable of managing multiple tasks with professionalism and accuracy.

Requirements

High school diploma or equivalent; additional education or certification in project management is a plus
Proven experience in administrative or office support roles
Excellent organizational and time management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools
Ability to multitask and prioritize in a fast-paced environment
Attention to detail and problem-solving skills

Responsibilities

Assist in coordinating project activities, meetings, and schedules
Prepare and distribute meeting agendas, minutes, and relevant documentation
Maintain and update project files, databases, and tracking systems
Support the preparation of reports, presentations, and correspondence
Monitor project timelines and ensure deadlines are met
Liaise with internal teams and external stakeholders to facilitate communication
Perform administrative tasks such as data entry, filing, and managing supplies