Program Manager

Howard University

22d•$75,000 - $85,000•Hybrid

About The Position

The Georgetown-Howard Center for Medical Humanities and Health Justice seeks an effective, detail-oriented Program Manager to provide comprehensive administrative and operational support for this innovative joint venture between Georgetown and Howard Universities. This position requires exceptional organizational skills, the ability to manage multiple tasks simultaneously, and strong coordination capabilities across two university systems. The Program Manager will handle all aspects of grants administration, budget management and tracking, administration for the Center's Earthseed grants program, event coordination, operational support for the DC Health Histories project, and cross-institutional logistics. The Program Manager serves as the administrative liaison to the sponsor, including coordinating Foundation reporting deadlines and deliverables. This role demands meticulous attention to detail in processing financial transactions, preparing reports, scheduling across multiple calendars and university systems, and ensuring all administrative processes run smoothly. The Program Manager will be responsible for coordinating convenings and events, managing correspondence, preparing materials, and providing logistical support that enables the Center's research and educational activities. This position requires someone who excels at execution—a self-starter who can take complex directives and implement them efficiently with minimal supervision while maintaining clear communication with leadership.

Requirements

Baccalaureate degree required.
3-5 years of experience in administrative coordination, program management, or operations.
Exceptional written and verbal communication skills.
Highly detail-oriented with strong analytical skills.
Superior organizational and time management abilities.
Ability to work independently and take initiative.
Professional demeanor and excellent interpersonal skills.
Flexibility and adaptability in a dynamic environment.
Problem-solving skills and resourcefulness.
Ability to maintain confidentiality and handle sensitive information.
Strong customer service orientation.

Nice To Haves

Master's Degree preferred in business administration, nonprofit management, or a related field.
Strong humanities background preferred.

Responsibilities

Provide comprehensive administrative and operational support for the Georgetown-Howard Center for Medical Humanities and Health Justice.
Handle all aspects of grants administration, budget management and tracking.
Administer the Center's Earthseed grants program.
Coordinate events and convenings.
Provide operational support for the DC Health Histories project.
Manage cross-institutional logistics between Georgetown and Howard Universities.
Serve as the administrative liaison to the sponsor, coordinating Foundation reporting deadlines and deliverables.
Process financial transactions with meticulous attention to detail.
Prepare reports and schedule across multiple calendars and university systems.
Ensure all administrative processes run smoothly.
Manage correspondence and prepare materials.
Provide logistical support for the Center's research and educational activities.
Supervise a Student Events Assistant.
Coordinate with staff across Georgetown and Howard to ensure seamless operations.
Schedule appointments and coordinate meetings across two university calendars.
Handle correspondence and communications.
Make travel and accommodation arrangements for visiting scholars and faculty participants.
Process reimbursements and vendor payments through both Georgetown and Howard systems.
Track monthly budget statements and grant expenditures.
Prepare financial reports and vouchers.
Maintain meticulous records of all Center activities and expenditures.
Coordinate all event logistics including venue booking, catering, AV setup, preparing invitations, corresponding with speakers and presiders.
Prepare background materials for distribution, manage registration systems, and provide comprehensive logistical support for the Center's two major annual convenings and quarterly faculty salons.
Manage the strategic seed grant program including application intake, review coordination, and budget tracking.