Program Manager (Capital Improvement Program) - Environmental Services Department

City of San Jose • San Jose, CA

3d

About The Position

The City of San José’s Environmental Services Department is hiring a full-time Program Manager for the Capital Improvement Program (CIP) division at the San José-Santa Clara Regional Wastewater Facility. The CIP is undertaking the next phase of rebuilding, estimated at up to $1.6 billion over ten years, guided by an updated Plant Master Plan. The facility remains in continuous operation while serving 1.4 million residents and more than 17,000 businesses in eight cities.

This key leadership position directly manages up to four employees, including a supervising environmental services specialist, an associate engineer, and engineering technicians. The Program Manager works closely with executive management staff and manages consultant program controls staff who support the program management office. The role collaborates with multidisciplinary engineering professionals, program management consultants, and San José Public Works staff.

The salary range is $134,490.72–$174,851.04 annually, including approximate five percent ongoing non-pensionable compensation. Actual salary depends on the selected candidate’s qualifications and experience.

Requirements

• Bachelor’s degree in a closely related field.
• Five years of directly related experience, including two years of supervisory experience.
• Knowledge of applicable professional and technical principles and practices, Citywide and departmental procedures and policies, and federal and state rules and regulations.
• Experience with common business computer applications, including MS Outlook, MS Word, MS PowerPoint, MS Access, MS SharePoint, and MS Excel.
• Ability to identify and understand issues, problems, and opportunities and choose effective courses of action or develop appropriate solutions.
• Understanding of the relationship between budgets and resources and strategic plans, and ability to comply with administrative controls over funds, contracts, and procurements.
• Strong leadership, supervision, public speaking, written communication, problem-solving, conflict-resolution, organizational, and time-management skills.
• Ability to work in a fast-paced, highly collaborative team environment.

Nice To Haves

• Resourcefulness, proactivity, forward planning, willingness to take on additional responsibility and challenges, and pursuit of continuing education opportunities.
• Ability to lead by example, maintain high ethical standards, promote a cooperative work environment, and provide motivational support and direction.
• Ability to set effective short- and long-term goals, establish realistic priorities, empower others, and delegate decision-making and work functions appropriately.
• Effective listening skills and openness to other people’s ideas and thoughts.

Responsibilities

• Establish and maintain processes, systems, and tools to improve project controls over the life of capital projects.
• Implement and maintain change management processes.
• Manage preparation and maintenance of the Master Program Schedule.
• Manage review of project Opinions of Probable Construction Costs.
• Manage preparation of CIP status reports, including dashboards and key performance indicators.
• Manage CIP document control systems.
• Implement and maintain value and risk management processes.
• Manage review and updates to the CIP’s Program Execution Plan.
• Directly manage up to four employees.
• Manage consultant program controls staff supporting the program management office.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager