Program Manager

UT MD Anderson Cancer Center•Houston, TX

1d•Hybrid

About The Position

The University of Texas MD Anderson Cancer Center’s Department of Immunology seeks a Program Manager to support departmental leadership, faculty, and key initiatives. The role coordinates complex administrative operations, strategic projects, and leadership activities that advance the department’s mission. It serves as a trusted partner to leadership and supports seamless daily operations across the department and affiliated programs, including the Immunology James P. Allison Institute (JPAI). The position supports the Chair, Deputy Chair, select faculty, JPAI members, and the Department Administrator. It manages calendars, travel, expenses, meetings, correspondence, presentations, faculty processes, events, and stakeholder engagements. It also coordinates recruitment and onboarding activities, tracks deliverables and action items, and leads or supports special projects and strategic initiatives across the department, JPAI, and institutional partners. The role may supervise or provide direction to assigned staff and may represent leadership on committees or in meetings. The position is based at the Texas Medical Center with a hybrid schedule. The employee is expected to work onsite at least twice a week, with additional onsite attendance based on business needs. Compensation ranges from $37.98 to $57.21 per hour, with a midpoint of $47.60 per hour. A bachelor's degree is required and a master's degree is preferred. Required experience is five years of related experience, including three years of program management experience, or three years of experience with a master's degree. Required education may be substituted with additional years of equivalent experience on a one-to-one basis.

Requirements

Bachelor's degree required; a master's degree is preferred.
Five years of related experience, including three years of program management experience; alternatively, three years of experience with a master's degree.
May substitute required education with additional years of equivalent experience on a one-to-one basis.
Prior administrative support experience is described as a must.
High-level administrative or executive support experience is highly desirable.
Ability to interact professionally and effectively with senior leadership, faculty, staff, and internal and external stakeholders is highly desirable.
Strong interpersonal, decision-making, organizational, and planning skills.
Strong writing, presentation, and grammatical skills.

Nice To Haves

Master's degree.
Prior administrative support experience.
Demonstrated high-level administrative or executive support experience.
Experience interacting professionally and effectively with senior leadership, faculty, staff, and internal and external stakeholders.

Responsibilities

Assess support needs and provide comprehensive administrative support and day-to-day office operations for the Chair, Deputy Chair, select faculty, JPAI members, and Department Administrator.
Coordinate with JPAI administrative leadership to maintain continuity of the Chair’s activities and align priorities, scheduling, travel, and leadership engagements.
Serve as a problem-solving liaison for internal and external stakeholders.
Prepare, process, maintain, and approve documents needed for departmental operations.
Schedule meetings and teleconferences, poll attendees, prepare agendas, and distribute meeting materials.
Manage calendars, travel, and expense reports for designated department leaders and faculty.
Compose correspondence, reports, and presentations.
Assist the Chair with faculty evaluations, timeline communications, and related documentation.
Support leadership in coordinating strategic and programmatic initiatives, including initiatives involving JPAI.
Coordinate departmental activities with institutional policies, strategic priorities, and programmatic goals.
Plan and execute events, meetings, site visits, and stakeholder engagements for departmental, institutional, and JPAI audiences.
Coordinate activities and communications between the Department of Immunology and JPAI to support shared initiatives and aligned priorities.
Support program management involving faculty, departmental and JPAI leadership, and institutional partners.
Track deliverables, deadlines, action items, and follow-up needs for departmental and JPAI initiatives.
Manage faculty administrative processes, including appointments, onboarding, promotions, awards, committee documentation, and related submissions.
Coordinate faculty recruitment materials, grant applications, space requests, supporting documentation, candidate site visits, scheduling, logistics, and itineraries.
Support new faculty onboarding, including orientation and administrative readiness of assigned laboratory and office space.
Coordinate with stakeholders to prepare laboratory and office space for incoming Immunology and JPAI faculty in 1SCRB lab and office areas.
Lead and support special projects for the Chair, Deputy Chair, select faculty, and Department Administrator.
Coordinate projects across the Department, Division, other departments and divisions, JPAI, and institutional leadership to ensure timely completion and alignment with leadership priorities.
Support planning, execution, tracking, and reporting of strategic and programmatic initiatives.
Monitor initiative progress and provide status updates, recommendations, and follow-up to leadership.
Participate in strategic planning and, as applicable, represent leadership on committees or in meetings.
May supervise or provide direction to assigned staff.

Benefits

Employer-paid medical coverage beginning on the first day for employees working 30 or more hours per week.
Optional group dental, vision, life, AD&D, and disability insurance.
Accruals for paid time off and an Extended Illness Bank.
Paid holidays and wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service.
Wellness and fitness resources and employee resource groups.
Defined-benefit pension through the Teachers Retirement System.
Voluntary retirement plans.
Employer-paid life and reduced salary protection programs.
Educational opportunities and individual and team recognition.