Orthopaedics Program Manager - ON SITE

Vanderbilt University Medical Center•Nashville, TN

7d•Onsite

About The Position

The Program Manager provides comprehensive administrative, operational, marketing, and event support for the Department of Orthopaedics. The role manages departmental databases, supports faculty, develops communications and marketing materials, organizes educational and special events, and contributes to efficient departmental operations. The Program Manager serves as a liaison among departmental leadership, faculty, institutional partners, and external stakeholders. The position works on site on the fourth floor of Medical Center East South Tower at Vanderbilt University Medical Center in Nashville, Tennessee. Responsibilities span database management and reporting, marketing and communications, newsletter development, event coordination, faculty and research support, project coordination, and administrative operations. The position supports department leadership and assigned division faculty, maintains records and reports, coordinates meetings and events, and helps ensure compliance with institutional policies and procedures.

Requirements

Bachelor’s degree or equivalent experience; a degree in Business Administration, Healthcare Administration, Communications, Education, Marketing, or a related field is preferred.
Three years of relevant work experience.
Strong organizational and project management skills.
Experience managing databases and generating reports.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
Experience with email marketing platforms, website content management systems, and survey tools.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong attention to detail and accuracy.
Ability to work independently and collaboratively with diverse stakeholders.

Nice To Haves

Three to five years of administrative, academic program, event management, communications, or project coordination experience.
Experience supporting academic medicine, graduate medical education, residency programs, or healthcare operations.
Knowledge of academic medicine, healthcare, or higher education environments.

Responsibilities

Maintain departmental databases concerning faculty activities, educational programs, research initiatives, trainees, alumni, and outreach; ensure data accuracy and integrity.
Generate routine and ad hoc reports, track participation and program outcomes, maintain electronic filing systems, and assist with annual reports and strategic planning data collection.
Develop and distribute newsletters, announcements, promotional materials, and other departmental communications.
Update department websites, digital platforms, and social media content; maintain communication lists and track engagement metrics in collaboration with institutional communications and marketing teams.
Coordinate newsletter planning, content collection, drafting, design, scheduling, distribution, and archival.
Plan and coordinate meetings, conferences, seminars, grand rounds, workshops, and special events, including venues, vendors, catering, travel, registration, and audiovisual needs.
Coordinate speakers and presentation materials, track attendance, and prepare post-event evaluations and summary reports.
Support new faculty onboarding and faculty academic, educational, and administrative projects; coordinate meetings and track action items.
Collect and organize faculty accomplishments, scholarly activity, and professional achievement records; assist with presentations, reports, and publications.
Manage multiple projects, track milestones and deliverables, identify process improvements, and collaborate with stakeholders on departmental initiatives.
Provide administrative support to department leadership and assigned division faculty, including scheduling meetings, preparing agendas and materials, recording minutes, and following up on action items.
Process Provider Time Away requests for faculty and Advance Practice Providers; manage peer-to-peer, C30A workers’ compensation, and deposition request forms for assigned faculty.
Support purchasing requests and invoice processing as assigned, and ensure compliance with institutional policies and procedures.