Manager - Scheduling - On Site

US Anesthesia Partners•Fort Wayne, IN

8d•Onsite

About The Position

The Manager - Scheduling directs the daily activities of the scheduling department and interacts directly with hospital operating room scheduling. The position also maintains positive relationships with facilities that work with US Anesthesia Partners, ensuring timely information and seamless problem resolution. This role is 100% on site in Fort Wayne, Indiana. US Anesthesia Partners does not currently hire candidates residing in California, Hawaii, or Alaska. The position manages scheduling department staff and functions, including hiring, training, performance management, staff assignments, time-off approvals, and coverage. It ensures that daily in-house schedules are completed accurately and on time, maintains divisional policies and cross-coverage information, monitors future staffing needs, and provides coverage across positions. The manager provides day-to-day leadership, responds to problems, supports a positive work environment, prepares reports as requested, and works with the director to keep the annual budget at or below projections. The estimated annual base pay range is $66,900–$113,700. The role is eligible for an annual bonus, which is not guaranteed and depends on company and individual performance. The pay range is base pay only and excludes bonuses and other compensation.

Requirements

Bachelor’s degree.
3–5 years of hands-on scheduling experience in a hospital, surgery center, or high-volume surgery practice, or an equivalent combination of education and experience.
2–3 years of proven supervisory or leadership experience in a high-volume, demanding environment.
Working knowledge of scheduling, general physician practices, and hospital operating room workflows.
Ability to collaborate cooperatively with physicians, staff members, and external customers.
Strong problem-solving skills.
Strong attention to detail.
Working knowledge of computers and basic programs, including Excel and Word.

Nice To Haves

Prior anesthesia scheduling experience preferred.
Certification in medical terminology is helpful.

Responsibilities

Maintain daily contact with personnel at all levels, including physicians, division managers, and external contacts.
Manage and monitor scheduling department staff functions, including interviewing, hiring, and training staff.
Ensure compliance with USAP policies and procedures.
Counsel employees on an ongoing basis and as part of the annual review process.
Ensure performance standards are achieved.
Schedule, assign, and monitor staff assignments, including approving time-off requests and ensuring adequate coverage.
Monitor future staffing needs by reviewing vacation, call, and projected needs.
Maintain cross-coverage data.
Ensure all in-house schedules are completed daily, accurately, and on time.
Maintain current policies and procedures for each division according to division rules.
Provide personal coverage for all positions.
Foster a positive work environment through recruitment and retention of experienced and motivated staff.
Provide weekly, monthly, or quarterly reports as requested.
Work with the director to maintain the yearly budget at or below projections.
Lead by example and respond to problems as they occur.
Perform other duties as assigned.